August 21, 2007
Meeting Minutes - August 2007
Minutes of Board of Directors Meeting
August 21, 2007
Members Absent: None
Guests Present: Don Orser, Amy Hartman, Ron Ison, Bill King, and Charlie Hahn
Art Hanson called the meeting to order at 7:05 PM and presented the Agenda for the meeting.
Minutes:
1. The minutes from the July 17, 2007, meeting was presented. Motion to approve the minutes, as amended, made by Elliot and 2nd by Bill. Minutes approved.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending July 17, 2007: The total in the Money Market and Road Maintenance account is ___ and ___ in the administrative account.
2. Our spending is in line for this time of the year.
3. Mr. Vance called Elliot and disputed the amount of money that is in arrears. He was told that the information is correct and has been forwarded to the attorney for collection.
4. A letter was received from Mr. Hampstead. They have everything they need to pursue the judgments.
Committee Reports:
Roads Committee: James Riner Reported.
1. The Red Ford has been repaired and state inspected. We have it back now and it is working fine.
2. We had 2 back-to-back severe thunderstorms that damaged quite a bit of roads. Repairs have been ongoing.
3. Our cold patch supply is down to about 1 – 1.5 ton.
4. The leased bush hog is working great for trimming along the side of the roads. Elliot made a motion to go ahead and buy the bush hog, Bill 2nd and all approved. We do need to get extra blades; James will get when he goes to pay in full.
5. We need to order 15” culverts. We have residents who want to purchase. Art will order.
Legal Committee: Art Hanson Reported.
1. Discussion on the Scott Henry property at the entrance. He cannot use the Johnson property for a driveway, so Red Oak Lane will have to be reopened. Bill King expressed that he would like to see this done correctly. Art suggested to do this right the road should be surveyed. Art asked if anyone knew a good surveyor; someone mention Ed Johnson, who surveyed the barn lot.
Architectural Committee: Art Hanson Reported.
1. None.
Old Business:
1. Barn lot cleanup – need to set a date. Possible the 3rd weekend in September.
New Business:
1. One of our contract employees, Rusty Riner, is making $15/hr. Rusty is a very hard worker and Art proposed to increase him to $20/hr. Bill made a motion, Kelly 2nd and the motion passed.
2. Art made mention to those present, he had heard that someone could have gotten the truck bed for cheaper price than what we paid. For the record, Art asked that if this is the case again, to please come to the board and let them know.
3. The was a discussion about the storm damage and how to fix it. Some of the repairs have been temporary in nature, and more permanent work needs to be done. Most of the damage occurred due to culverts being clogged or ditches full of debris. Kelly made a suggestion to start charging the homeowners for damages due to clogged culverts, etc. No second, was not approved. Art stated that since we install the culverts, it should be civic responsibility to clean them out. James suggested that he could have Charlie W. start cleaning out the culverts.
4. There was a discussion regard work to be performed on Blue Ridge Loop. After lengthy discussion, work will be performed by Don Orser’s grader under the Civic Association oversight.
5. Art wanted to go on the record as stating that James Riner has gone above and beyond anyone in getting the roads up to par.
6. Art brought up the suggestion about Tar and Chip on the roads. We have a BRA resident who is a “tar and chip” guy. His prices are reasonable and as follows: $150/hr. (includes machine, roller, dump truck, and small crew); $165/hr. for the tar truck; current gravel pricing; and can perform approx. ½ mile per day. The ½ mile will cost approx. $6000-7000. Art is suggesting that we start on Persimmon Pear and maybe one gravel road. Kelly made the motion to approve, Elliot 2nd and the motion passed.
The meeting was adjourned at 9:22 PM.
Respectively Submitted,
_____/s/____________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 18th day of September, 2007.
____________________
Art Hanson, President
Approved by the Board on 18 September 2007
Download the August 2007 meeting minutes as a pdf.
Posted on August 21, 2007
July 17, 2007
Meeting Minutes - July 2007
Minutes of Board of Directors Meeting
July 17, 2007
Members Absent: Bill Ramsey
Guests Present: Freya Campbell, Charlie Hahn, and George Climes
Art Hanson called the meeting to order at 7:10 PM and presented the Agenda for the meeting.
Minutes:
1. The minutes from the June 19, 2007, meeting was presented. Motion to approve the minutes, as amended, made by Elliot and 2nd by James. Minutes approved.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending July 17, 2007: The total in the Money Market and Road Maintenance account is ___ and ___ in the administrative account.
2. Notice has been received for the pending foreclosure on the Edens property, hearing set for 8/7/07 at 4:45 PM.
Committee Reports:
Roads Committee: James Riner Reported.
1. The Red Ford truck bed has been replaced and towed to Courtney’s. The estimate to repair the truck to state inspection standards is approx. $405 for parts, $300-450 for labor, and $350 for towing.
2. We have been applying cold patch to various roads in the neighborhood. We have used about ¾ of what we have on hand.
3. Ron Linton called; he is ready for stone. Will need to get more stone delivered.
4. James checked on the bush hog again. The rental company said that if we rent the machine for 1 month, and only use it for a couple of days, we will only be charged for the couple of days as long as the attachment is returned. Elliot to give James a check to pick up attachment for rent.
5. We need to order more culverts.
Legal Committee: Art Hanson Reported.
1. Updated list of property owners behind in road maintenance has been given to Mr. Hampstead.
2. The annual meeting is fast approaching. We need to start preparing.
Architectural Committee: Art Hanson Reported.
1. None.
Old Business:
1. Barn lot cleanup – will discuss after next meeting.
2. Fence for the entrance – materials to be delivered this week, will need volunteers to install.
New Business:
1. Freya Campbell wants to clean up the Community Watch signs. The board is OK with that.
Kelly made motion to adjourn the meeting, seconded by Elliot. The meeting was adjourned at 8:06 PM.
Respectively Submitted,
_____/s/____________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 21st day of August, 2007.
____________________
Art Hanson, President
Approved by the board on 21 August 2007
Download the July 2007 meeting minutes as a pdf.
Posted on July 17, 2007
June 19, 2007
Meeting Minutes - June 2007
Minutes of Board of Directors Meeting
June 19, 2007
Members Absent: none
Guests Present: Freya Campbell, Ron Linton, and Charlie Hahn
Art Hanson called the meeting to order at 7:06 PM and presented the Agenda for the meeting.
Minutes:
1. The minutes from the May 15, 2007, meeting was presented. Motion to approve the minutes, as amended, made by Elliot and 2nd by James. Minutes approved.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending June 19, 2007: The total in the Money Market and Road Maintenance account is $51,412.34 and $4,831.48 in the administrative account.
Committee Reports:
Roads Committee: James Riner Reported.
1. Invoice was presented for cold patch.
2. Work is continuing, which includes: installing culverts, applying cold patch, and tree trimming.
3. We need to decide what work will be done on Blue Ridge Loop. Don Orser had agreed not to work on this road and work was done anyway. Art instructed Elliot not to pay Don’s invoice, if one should be presented for payment. Once the red Ford is back from the mechanic, work will begin on Blue Ridge Loop.
4. The bed of the red Ford was destroyed, a new bed has been ordered, and has arrived. We need to get the truck towed to the mechanic to have the bed replaced. Several quotes were received and the least expensive was $7500. Elliot made a motion to approve this expenditure, Kelly 2nd and the motion was approved.
5. Elliot expressed concern over the status of disrepair of Persimmon Pear. Art has been seeking quotes on blacktop repair. Elliot asked if this could be tar and chipped; Art explained that the problem was finding a “tar” truck.
Legal Committee: Art Hanson Reported.
1. Mr. Hampstead is ready to file the judgments; he needs the list of names. Elliot will call and provide the list of names.
Architectural Committee: Art Hanson Reported.
1. Art stated that the status of the fence for the entranceway is that the materials need to be picked up and installation can begin.
2. There was discussion regarding the house on Country Club with the Zoning Notice posted. Blue Ridge Acres covenants state that the front setback is 25 ft. and the sides are 10 ft. Homeowner wants to build closer than the county setbacks but not Blue Ridge Acres. Bill stated he is opposed to allowing the homeowner to do this and that we need to find out the hearing date.
Old Business:
1. None.
New Business:
1. A quote for a dumpster to be placed at the barn lot has been received and will be presented at the next board meeting. The dumpster would be placed for barn lot clean up only.
2. Invoices for labor were presented.
3. Several houses have been broken into in Blue Ridge Acres in recent months. Art proposed that we pass a resolution to have a standing reward amount for information leading to an arrest and conviction. He was thinking that an amount between $500 - $1000 would be sufficient. Kelly made a motion to set the amount at $500, Elliot seconded by amending the amount to $750. This would be retrofitted back to Jan. 1, 2007. Resolution was approved.
4. James is looking at different ways to do tree trimming. One of the things James has looked into is purchasing a bush hog for use on the skid loader. This will cut trees up to 4” in diameter. The supplier is willing to rent it to Blue Ridge Acres for 30 days at $1500, and this amount would go towards purchase, should we decide to purchase. Art and Bill stated that it would be better to start off renting for 1-2 days, then if we purchase have the rental amount taken off the purchase price. No decision was made at this time.
Kelly made motion to adjourn the meeting, seconded by Isabel. The meeting was adjourned at 8:08 PM.
Respectively Submitted,
_____/s/____________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 17th day of July, 2007.
____________________
Art Hanson, President
Approved by the board on 17 July 2007
Download the June 2007 meeting minutes as a pdf.
Posted on June 19, 2007
May 15, 2007
Meeting Minutes - May 2007
Minutes of Board of Directors Meeting
May 15, 2007
Members Absent: Bill Ramsey
Guests Present: Freya Campbell, Ron Linton, and Don Orser
Art Hanson called the meeting to order at 7:07 PM and presented the Agenda for the meeting.
Minutes:
1. The minutes from the April 17, 2007, meeting was presented. Motion to approve the minutes, as amended, made by Isabel and 2nd by James. Minutes approved.
Treasurer’s Report: Isabel Simon Reported:
1. For the period ending May 15, 2007: The total in the Money Market and Road Maintenance account is ___ and ___ in the administrative account.
2. A check was presented for the purchase of the old tractor.
3. Art asked how our finances compared to this time last year. Isabel to perform a comparison.
Committee Reports:
Roads Committee: James Riner Reported.
1. We have begun installing culverts under homeowner’s driveways. These include homes on Rock Lane, Old Hickory Place, Birch Drive, and Persimmon Pear.
2. We pulled stone back up onto Maple Ridge, Rock Lane, Long Leaf Circle and Sycamore Road.
3. Next priority work is Blue Ridge Loop.
4. Invoices were presented for road work and contract labor.
5. We have had 10 loads on stone delivered.
6. Someone questioned who is insured to drive the red ford. Isabel will follow up and let us know.
Legal Committee: Art Hanson Reported.
1. Art and Elliot met with Mr. Hampstead. We will be filing judgments against those who are more that 1 year in arrears.
2. Mr. Schwartz still has not signed the agreement letter. We will file a judgment if this is not received.
3. We are going to try to amend our covenants to include the adoption of the 36B Community Interest Associate Act and need to eliminate some of the arcane covenants.
Architectural Committee: Art Hanson Reported.
1. There was discussion on the porta-potty still located on Bottom Dollar Lane with Mr. Hampstead. Mr. Hampstead advises that a letter be sent from the Civic Association (which has already been done), then Mr. Hampstead will send a letter. If no satisfaction, then suit can be filed.
2. Mr. Hampstead was also consulted about the trailers on Woodburn Ln. Mr. Hampstead questioned with the trailer was a recreational vehicle or a trailer? Is it hooked up to water and sewer? In reference to this situation, there is really nothing that we can do.
Old Business:
1. Mr. Linton has received some gravel and will be getting more for Blue Ridge Loop and Riverview Drive.
New Business:
1. Mr. Orser brought up discussion about work to be done on Blue Ridge Loop. He stated that a culvert needed to be replaced and 2 culverts installed in its place. Don suggested if a “Y” culvert was available, this would work better. Art to check at Hughes supply for a Y culvert. James suggested just using 2 culverts to tap into the existing culvert.
2. Mr. Orser stated that he has dirt on his property that James could come look at hauling away if we could figure out where to dump it. Mr. Orser only wants someone coming to get the dirt in his presence and he will sell the dirt for $1 per load.
3. Freya Campbell has found 8” culvert pipe to install under her 2 driveways, if we think that this will work for her situation.
Kelly made motion to adjourn the meeting, seconded by Isabel. The meeting was adjourned at 7:51 PM.
Respectively Submitted,
_____/s/____________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 19th day of June, 2007.
____________________
Art Hanson, President
Approved by the board on 19 June 2007
Download the May 2007 meeting minutes as a pdf.
Posted on May 15, 2007
April 17, 2007
Meeting Minutes - April 2007
Minutes of Board of Directors Meeting
April 17, 2007
Members Absent: None
Guests Present: Amy Hartman, Freya Campbell, Charlie Hahn, and Ron Linton
Art Hanson called the meeting to order at 7:05 PM and presented the Agenda for the meeting.
Minutes:
1. The minutes from the March 20, 2007, meeting was presented. Motion to approve the minutes, as amended, made by Elliot and 2nd by James. Minutes approved.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending April 17, 2007: The total in the Money Market and Road Maintenance account is ___ and___ in the administrative account.
2. A check was presented for back road maintenance dues.
3. Art and Elliot met separately on the collections of back road dues. They went through the aging, and found approx. 50 people owe for more than 1 year. This will be turned over to Mr. Hampstead to file judgments. Another 75 homeowners owe for 1 year. A letter will be sent to these homeowners stating that if the dues are not paid, they will be referred to Mr. Hampstead for further legal action.
Committee Reports:
Roads Committee: James Riner Reported.
1. The Red Ford has been dewinterized. The plow, sander, and snow chains have been removed. The tailgate has been reinstalled and the fuel and fluids have been topped off.
2. Work has been completed on the lower end of Maple Ridge. It has been graded, 1 culvert installed, and the ditch work has been done. Still needs 1 more culvert installed and some more stone.
3. Work has been completed on the lower end of Birch Drive. Ditch work, grading, and adding stone has been done.
4. Work has been completed on Valmont. The washout at the lower end was filled in with stone.
5. The barn lot has been straightened up.
6. Took delivery of new culvert pipe. We need to start installing culverts to those who need them, for example, Rock Lane.
7. We need to order more cold patch.
8. Next major project needs to be Blue Ridge Loop and the upper side of Long Leaf Lane.
9. Need to get the trash at the barn cleaned up and need to get a light installed at the barn.
10. Presented invoices for aggregate.
11. An invoice was presented for work completed on the Community Club parking lot. Earlier agreement was that this would be invoiced separately, and the Civic would invoice the club for reimbursement.
12. Elliot mentioned that there has been possible harassment while road work was being performed. He asked what type of legal action could be taken. Art will clarify the laws to see if there is something we can do.
Legal Committee: Art Hanson Reported.
1. Elliot sent the retainer to Mr. Hampstead.
2. Art and Elliot will be meeting with Mr. Hampstead next week to discuss collections of road dues.
Architectural Committee: Art Hanson Reported.
1. Discussion on the porta-potty still located on Bottom Dollar Lane. Art stated that probably our only recourse is to file a law suit. A letter should be written to the homeowner. Bill suggested speaking with Mr. Hampstead.
2. While speaking with Mr. Hampstead, should probably also find out about the trailers on Woodburn Ln.
Old Business:
1. Discussion from last meeting on the sale of the tractor – 2 offers were received: one from James Riner for $400 and one from Bill King for $400. It was decided to accept the offer from James, since his was the first offer at this amount.
2. The Southern States credit account form will be sent out.
New Business:
1. Mr. Linton discussed that he understands that work will be starting on Blue Ridge Loop and that this will affect his request to order gravel and be reimbursed. He stated that the road may not need that much gravel. He is to let James know how much gravel will be needed, and it will be delivered to the barn, and James can deliver.
2. Discussion on the meeting date and time. Bill made a motion to move the meeting to the 3rd Tuesday each month, James 2nd. Motion passed, monthly meetings will now be on the 3rd Tuesday each month at 7:00 PM.
3. Art reminded everyone that May 5 is Community Clean Up Day. Areas to be addressed: pool, tennis court, postal station, bulletin board, plantings, etc. He is looking for volunteers. Someone suggested that they do something with the birds building nests at the postal station.
4. Art asked how much was the delivery charge from the quarry for gravel? James let him know that is was 4.75 per ton.
Elliot made motion to adjourn the meeting, seconded by Bill. The meeting was adjourned at 8:40 PM.
Respectively Submitted,
_____/s/____________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 15th day of May, 2007.
____________________
Art Hanson, President
Approved as ammended by the board on 15 May 2007
Download the April 2007 meeting minutes as a pdf.
Posted on April 17, 2007
March 17, 2007
Meeting Minutes - March 2007
Minutes of Board of Directors Meeting
March 20, 2007
Members Absent: None
Guests Present: Amy Hartman, Curtis Smith, Don Orser, Mike Taylor, and Ron Linton
Art Hanson called the meeting to order at 7:05 PM and presented the Agenda for the meeting.
Minutes:
1. The minutes from the February 20, 2007, meeting was presented. Motion to approve the minutes, as amended, made by Elliot Simon and 2nd by Bill Ramsey. Minutes approved.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending March 20, 2007: The total in the Money Market and Road Maintenance account is ____ and _____ in the administrative account.
2. Approx. two-thirds of what was invoiced in January has been received.
3. The new vehicle insurance cards have been received.
4. Elliot received a copy of our liability insurance. We do not have an umbrella for errors and omissions coverage.
5. Hampstead engagement letter was received. Will discuss under legal.
6. Letter of FYI from Mr. Hampstead re: the Holder’s going to foreclosure. He suggests we should be represented in order to collect our road maintenance that is due.
Committee Reports:
Roads Committee: James Riner Reported.
1. We have had 3 ice/snow incidents since the last meeting. No complaints received. In fact, some compliments have been received.
2. The road work that has been completed: Maple Ridge and Sycamore Road.
3. Next priority work will be: Rock Lane (needs culvert), Long Leaf (need to dig a ditch and install a culvert), Maple Ridge (lower end needs reditching and grading), and Birch Drive (needs reditching and grading).
4. Other work needing to be completed: need to reditch and reinstall culvert on Lipka Way at Persimmon Pear; install culverts at Old Hickory at Country Club, Red Oak, and Pine Tree at Country Club.
5. Potholes are beginning to be more of a problem. We need to order more cold patch. James suggested using this on gravel roads. It was used on Bottom Dollar and has seemed to hold up.
6. When the weather breaks, need to remove sander and plow from Red Ford. Need to get repairs done so it will pass state inspection.
7. James asked what we need to do to get the registration corrected on the Red Ford to raise the weight limits. Art stated he would get the registration changed.
8. Need to decide what to do with Persimmon Pear, the right side of the blacktop is damaged from work being done on new houses being built. Elliott asked about tar and chip for Persimmon Pear, Art stated it would possibly be viable for Persimmon Pear since this road is a hard surface and he will check into it.
9. Amy Hartman stated that neighbors are speeding and suggested cutting a swell on Crestview Drive to slow down speeders on this road.
10. James and Art to meet at a later date to discuss future road plans. Elliot suggested that we come up with a capital budget so we can put money away for future major road work.
Legal Committee: Art Hanson Reported.
1. An engagement letter was received from Mr. Hampstead. He is asking for $1000 retainer; this is a one time retainer. Elliot made a motion to retain Mr. Hampstead, Kelly seconded. Motion passed, 4 For and 1 Against.
Architectural Committee: Art Hanson Reported.
1. None.
Old Business:
1. Discussion on the civic association tractor – it was decided to put up a notice asking for best offer and sell the tractor.
2. Discussion on the creation of the Southern States account – Elliot will have credit application filled out and sent in.
3. Discussion on putting up the fence at the entrance – will discuss under new business.
New Business:
1. A new proposal for road work was presented by James Riner. The proposal states the prices are valid for 1 year, Elliot asked if the proposal could be amended to state the prices are valid for 2 years with price re-evaluation at 1 year. Bill made the motion to accept Mr. Riner’s proposal, as amended, Elliot seconded, motion passed.
2. In addition to installing the split rail fence, Art would like to do this in conjunction with a beautification of the rest of the entranceway, including refurbishing the postal station, weeding, planting, power washing the brick walls, and re-doing the tree line at the entrance. Bill made a motion to use a split rail fence, seconded by Elliot, motion passed
3. Mr. Linton made a request to order 8-10 loads of stone for Riverview Drive, similar to the work he performed last year. Will be discussed at the next meeting.
Kelly Riner made motion to adjourn the meeting, seconded by Bill. The meeting was adjourned at 8:40 PM.
Respectively Submitted,
_____/s/____________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 17th day of April, 2007.
Approved by the board on 17 April 2007
Download the March 2007 meeting minutes as a pdf.
Posted on March 17, 2007 | Comments (0)
February 20, 2007
Meeting Minutes - February 2007
Minutes of Board of Directors Meeting
February 20, 2007
Members Absent: Bill Ramsey and Elliott Simon
Guests Present: Charlie Hahn, Lizette and Kelly Molina
Art Hanson called the meeting to order at 7:10 PM.
Minutes:
1. The minutes from the January 9, 2007, meeting were presented. Motion to approve the minutes, as amended, made by James Riner and 2nd by Isabel Simon. Minutes approved.
2. The next meeting will be held March 20, 2007.
Treasurer’s Report: Isabel Simon Reported:
1. For the period ending February 20, 2007: The Accounts Receivable Aging Summary was presented. The total in the Money Market and Road Maintenance account is __________ and ______ in the administrative account. There has been a total of _____ that has come in. Some older invoices have been paid. Aging went down by___. There were some credits applied on the Aging Summary, waiting for decisions on some of the older accounts. Kelly made a motion, James 2nd to approve the Treasurer’s report – Treasurer’s report passed.
Committee Reports:
Roads Committee: James Riner Reported.
1. In early January, pothole repair began. 90% of one half of Blue Ridge Acres has been completed.
2. We have encountered 3 snow falls since the last meeting. We have used 60,000 lb. of stone and 9.600 lb. of salt to treat the roads in Blue Ridge Acres.
3. Repairs have been made to the Red Ford.
4. Stone is on order, should be delivered in a few days.
5. Art asked that since the weather has been getting better, will we be ordering more culverts? We still have a backlog of people waiting to have culverts installed at their driveways. Culverts will be ordered.
6. We need to get the fuel gauge fixed in the Red Ford. Cannot perform the repairs until the spreader is removed.
7. James presented receipts for aggregate, parts from NAPA, gas, and Southern States.
8. James presented invoices for contract labor.
9. Art wanted to say Thank You to James Riner, George Schwartzback, Ricky Riner and everyone else who helped for plowing snow. We haven’t gotten any complaints and have received positive feedback from homeowners. They performed a great job in getting our roads clear.
Legal Committee: Art Hanson Reported.
1. Art questioned if Bill Ramsey wants to remain the Chair of the Legal Committee. Art will be the representative to meet with Mr. Hampstead so he will take over the Legal Committee for now.
2. Mr. Hampstead will handle the previous matter discussed.
3. Art will schedule a meeting with Mr. Hampstead to discuss collections of road maintenance in arrears.
Architectural Committee: Art Hanson Reported.
1. Art stated that someone will need to take over the Architectural Committee since Don is no longer on the board. If anyone is interested, let Art know. Art will take over for now.
2. Nothing to report.
Old Business:
1. Fence project was presented to the Community Club and they have approved. The following price information was received: Split rail fence quote is $800 not including labor; Post and Chain style fence (similar to what the Park Service uses) quote is $600 not including labor. We can utilize James Riner with the skid loader and ask for volunteer labor. James offered to volunteer his services to perform the work. Fence should be placed inside the tree line. James stated that we would probably be better off going with the split rail. We will bring this up at the next meeting when other members are here.
2. Discussion on the old Ford Tractor, which has been broken for quite some time. The tractor is not worth the money to have it repaired. Art would like to spend a little time and effort into community cleanup. Art wants to sell this to someone who would be interested. James said he would be interested and knows someone else who would be interested. James offered $400 for the tractor as it sits now. The discussion was tabled until the next meeting.
3. Discussion on stop signs. We have 3 in the shed. Art checked various places for about $40 each. We could maybe get them cheaper if we could buy them in bulk. We also need to get some speed limit signs and posts to erect the signs. There are also various road signs that are in need of replacement. We need to find out where to get the signs as well.
New Business:
1. A credit form for Southern States was presented. If an account were created, we would be able to order salt as needed, and charge to our account. Form given to Isabel to fill out and send in.
2. James requested that the Civic Association obtain a credit card. We would benefit by being able to make small purchases from more cost effective places. Isabel will be checking to see if we can get one.
3. The postal station is in need of repair. Art to bring plans for improvement at the next meeting.
4. Valmont Road is in need of repair. James looked at it and it does need to be repaired. Would probably cost approx. $100 in material to fix.
5. Mr. Graybill has requested a list of the outstanding road maintenance due. Art suggested sending the list with all homeowners listed.
6. Lizette Molina discussed receiving something about the Committees and volunteers, specifically the ATV Committee. She was asking who was in charge. Art gave her a brief discussion of the ATV laws.
7. We need to reimburse Don for the Fire Hall for the annual meeting. Isabel to send him a check.
8. An invoice was received for grader work.
9. James received a message from Travis Gray, who is behind in his road maintenance. He wants to talk about a payment plan. This would be fine but we need to get this in writing from Mr. Gray.
Kelly Riner made motion to adjourn the meeting, seconded by Isabel. The meeting was adjourned at 8:45 PM.
Respectively Submitted,
_____/s/____________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 20th day of March, 2007.
Approved by the board as amended on 20 March 2007
Download the February 2007 meeting minutes as a pdf.
Posted on February 20, 2007 | Comments (0)
January 09, 2007
Meeting Minutes - January 2007
Minutes of Board of Directors Meeting
January 9, 2007
Members Absent: Don Orser
Guests Present: Charlie Hahn, Freya Chauncey, Mike Chauncey, Isabelle Simon, and Donna Dolecki
Bill Ramsey called the meeting to order at 7:06 PM.
Minutes:
1. The minutes from the December 12, 2006, meeting were presented. Motion to approve the minutes, as amended, made by Elliot Simon and 2nd by James Riner. Minutes approved.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending January 9, 2007:
2. Invoicing for the 2007 road maintenance dues has been sent.
3. Statements for past due road maintenance dues were also sent with the invoices.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. The Red Ford is back from the mechanic. James and George will be working on filling various potholes and regular maintenance work.
2. We are in good shape for the winter, we have plenty of salt and sand on hand. We will be getting stone dust delivered.
3. Need to place an order for culverts, if money is available. Need 12” culverts for installation under driveways (we actually have a backlog of homeowners wanting culverts installed).
4. The deal with the asphalting has been taken care of.
5. Lamotte Drive has had some grading work done.
Legal Committee: Bill Ramsey Reported.
1. Discussion about the Schwartz letter. Will discuss under new business after the appointments of the new directors.
2. Bill produced a letter from the state highway division. Charlie Hahn made arrangements for the state highway road crew working on Chestnut Hill Road to dispose of their excess dirt. It will be placed in a pile at the old entrance to block off the ATV’s.
Architectural Committee: Don Orser Reported.
1. None.
Old Business:
1. Discussion of planting bushes along either side of the road coming into the entrance. Art made a motion to look into putting up a split rail fence. James 2nd, motion passed.
New Business:
1. Appointments of the new directors:
Bill nominated Art to serve as President, Elliot 2nd, motion passed.
Elliot nominated Bill to serve as Vice President, James 2nd, motion passed.
Bill nominated Kelly to serve as Secretary, Elliot 2nd, motion passed.
Bill nominated Elliot to serve as Treasurer, James 2nd, motion passed.
Bill nominated James to serve as Roads Committee Chairman, Elliot 2nd, motion passed.
Bill made a motion to appoint Isabelle Simon to serve as Assistant Treasurer, Art 2nd, motion passed.
2. Art stated that he would like to have a separate telephone number for the Civic Association. Cost would be approx. $20/month.
3. Draft of the annual meeting minutes was distributed. No action needed at this time, but will need to be addressed in the future for accuracy before the next annual meeting.
4. Discussion on possible changing of the meeting date and time. The board decided to keep the date and time the same.
5. Discussion on the Schwartz letter and the action of the Board to defend the amount owed to the civic association. Elliot made a motion to defend, Bill 2nd, motion passed.
6. Freya Chauncey stated that she needs to purchase 2 culverts for both of her driveways.
Bill made motion to end the meeting, seconded by Elliot. The meeting was adjourned at 8:25 PM.
Respectively Submitted,
_____/s/____________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 13th day of February, 2007.
Approved by the board on 13 February 2007
Download the January 2007 meeting minutes as a pdf.
Posted on January 9, 2007 | Comments (0)
December 12, 2006
Meeting Minutes - December 2006
Minutes of Board of Directors Meeting
December 12, 2006
Members Absent: Art Hanson
Guests Present: Charlie Hahn, Freya Chauncey, Mike Chauncey, Isabelle Simon, and Robert Smith
Bill Ramsey called the meeting to order at 7:00 PM.
Minutes:
1. The minutes from the October 11, 2006, meeting were presented. Motion to approve the minutes, as amended, made by Elliott Simon and 2nd by Don Orser. Minutes approved.
Treasurer’s Report: Elliott Simon Reported:
1. For the period ending December 12, 2006:
2. Invoicing for the 2007 road maintenance dues will be sent after January 1, 2007.
3. Musgrove paid in full outstanding road dues.
4. The board has received a letter from Mr. Schwartz’s attorney regarding legal action that will be taken if we don’t respond by 12/15/06. Mr. Schwartz paid his 2005 invoice. James asked if a lien was filed against the property before Mr. Schwartz took over ownership of the property. A lien was filed against the previous owner, and Elliott stated that Mr. Schwartz was aware of this money owed on the property.
5. Elliott Simon made a motion to defend the letter from Mr. Schwartz’s attorney. No second, after some discussion, it was decide to table the motion until next meeting after we find out from Randy Davis about the judgment on the property.
Committee Reports:
Roads Committee: James Riner Reported.
1. The work on Dey Drive has been completed. Still needs a little stone placed on it.
2. Charlie Hahn is continuing with the tree trimming.
3. Invoices presented for contract labor. Will give to Art to approve.
4. Art will be ordering aggregate for placing on the roads when the snow arrives; salt and sand are onsite.
5. The Red Ford is being looked over for possible repairs before the snow season. The plow and sander will be put on the truck and the sander will be serviced.
6. Discussion on the old tractor, questioning if the tractor can be repaired.
Legal Committee: Bill Ramsey Reported.
1. There was a discussion about the house at the entrance using Conklin Way to access their property (cutting across the grass) instead of using their driveway. Bill suggested some bushes be planted to prevent this from happening. To be discussed at the January meeting.
Architectural Committee: Don Orser Reported.
1. Robert Smith, builder of one of the houses on Persimmon Pear, came in to question his road maintenance invoice. It appears that he was inadvertently invoiced for a Class III lot before the house was built. Elliott to correct.
2. Letter to the Pickering’s was presented. Don would like to add to the letter the problems they have with their septic system. Bill signed the original letter to be sent to the Pickering’s.
Old Business:
1. None.
New Business:
1. Discussion on needing to put stop signs on various roads throughout BRA. We need to find out where we can purchase the stop signs. Bill will check into this.
2. Elliott mentioned the Surkamp HOA periodic breakfasts. One of the attendees is a field engineer who will be doing some work for the county, who could possibly assist in road work planning. Elliott would like to invite him to one of our board meetings.
3. Appointment of new officers to be conducted at the next meeting.
Elliott Simon made motion to end the meeting, seconded by James Riner. The meeting was adjourned at 7:58 PM.
Respectively Submitted,
____________________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 9th day of January, 2007.
Approved by the board on 09 January 2007
Download the December 2006 meeting minutes as a pdf.
Posted on December 12, 2006 | Comments (0)
October 11, 2006
Meeting Minutes - October 2006
Minutes of Board of Directors Meeting
October 11, 2006
Members Absent: Elliot Simon and Bill Ramsey
Guests Present: Charlie Hahn, George and Gale Klimes, Brenda Elder, and Curtis Smith
Don Orser called the meeting to order at 7:25 PM. Mr. Orser advised everyone present that the meeting was being recorded.
Minutes:
1. The minutes from the September 12, 2006 meeting were presented. Motion to approve the minutes, as amended, made by Art Hanson and 2nd by James Riner. Minutes approved.
Treasurer’s Report: James Riner Reported:
1. For the period ending October 10, 2006:
2. One check was received for back road dues.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. The work on Dey Drive has been completed. Will be placing cold patch to Dey Drive and Lamotte Drive.
2. Working on finishing cold patch application on Persimmon Pear. We have received numerous compliments on the work that has been done. Have had a few questions as to why we won’t just repave the whole length of Persimmon Pear and they were told that it was very expensive, about $100,000 to repave. Unfortunately we cannot afford to do this. The cold patch has been working very well.
3. Culvert on Red Oak has been replaced. Still need to do some grading work. This should be completed shortly.
4. We will continue activity to get ready for winter. Need to check out equipment, order stone dust for the roads and place barrels in various places along the road with stone dust.
5. Have written an annual road report to be distributed at the annual meeting and will post annual roads report at the mailboxes. We have achieved more this year with less money than we have in past years. In years past, at this time of the year, we have had to stop all road repairs as the budget had been expended. This year, we have done more work, and still are in very good shape with the budget.
6. Brenda Elder asked if the trimming was going to continue on Persimmon Pear. Trimming is continuing, it has been several years since the trimming was done and this is proving to be a time intensive effort.
7. In a past meeting, a discussion was held about the disposal of the brush from trimming. It was addressed with the Blue Ridge Acres Community Club about disposing the brush on the field behind the pool in exchange for splitting the cost to clear the field. Art worked out a deal with the Club at a max. of $1000, with the Civic paying half. James Riner has been performing the work.
8. Property owner on Rock Lane, has offered to pay to have a culvert installed, grading and gravel. This has been set as a lower priority but will try get to it by the end of the year, if not after the first of next year.
Legal Committee: Don Orser Reported.
1. The Johnson property still has no water. The other 2 lots behind the house are for sale. Scott Henry still owes on the other 2 lots for sale.
2. We have filed approx. 25 liens.
Architectural Committee: Don Orser Reported.
1. Bill and Don have looked at the culverts that were damaged from the well drilling at the Johnson property. The top culvert is good as a result of Mr. Johnson cleaning it out, but the bottom one (that goes across the barn entrance) needs to be cleaned out. We still have not gotten a response from Valley Drilling.
2. There is another septic problem on Sycamore Road.
3. The address for the civic association has been resolved. The correct address is 1000 Country Club Drive.
ATV Committee – Art Hanson Reported.
1. Gale Klimes brought copies of documents she got through research to have at the annual meeting. This would be information for property owners on the hazards of ATV’s. Art is recommending at this time to just place the signs in the neighborhood and do nothing more. The ATV issues have improved over the last year. If we try to do more, the problem will probably end up being a lot worse.
2. We have the “No ATV’s” signs to place in the neighborhood, as soon as an auger is available, these will be posted.
3. Gale Klimes suggested that there is a need to have more than 1 annual meeting to throw out ideas to the general property owners. Don asked if Gale would be willing to write a newsletter.
4. Curtis Smith offered up some old elevator cable to block the entrances where the ATV’s are cutting through.
Old Business:
1. The Pickering property on Woodburn Lane, still has trailers on the property and these have been there since January 2004. Art has drafted a letter for Bill’s signature that something needs to be done with the trailer. Don made a motion and James 2nd to send the letter.
New Business:
1. None.
Kelly Riner made motion to end the meeting, seconded by Don. The meeting was adjourned at 8:28 PM.
Respectively Submitted,
____________________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 14th day of November, 2006
____________________
Approved by the board on 14 November 2006
Download the October 2006 meeting minutes as a pdf.
Posted on October 11, 2006 | Comments (0)
September 12, 2006
Meeting Minutes - September 2006
Minutes of Board of Directors Meeting
September 12, 2006
Members Absent: Elliot Simon
Guests Present: Charlie Hahn, George and Gale Klimes, Ron Linton, Randy Davis, and Ricky Riner
Bill Ramsey called the meeting to order at 7:00 PM.
Minutes:
1. The minutes from the August 8, 2006 meeting were presented. Motion to approve the minutes, as amended, made by Don Orser and 2nd by James Riner. Minutes approved.
Treasurer’s Report: James Riner Reported:
1. For the period ending September 12, 2006:
2. The aging balance is $28,625.15.
3. Two checks were received for back road dues.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. Charlie Hahn has been busy cutting brush along the sides of the various roads.
2. Work on Dey Drive is continuing.
3. The trash truck has damaged a culvert on Long Leaf. Otherwise, the work on Long Leaf has been holding up.
4. Charlie Hahn will pick up a truck load of cold patch. The price is $79/ton not delivered.
5. The red Ford broke down. James is working on finding replacement parts.
6. Lipka Way needs to be worked on. Maple Ridge and Birch Drive needs attention as well.
7. Invoices were presented for contract labor, aggregate, and fuel.
8. The grading on Bottom Dollar is complete.
9. Red Oak is in need of severe repair.
10. Need to fill potholes on Country Club and Persimmon Pear with cold patch.
11. We need to prepare for winter. Need to have mechanic look over truck for possible repairs, need to purchase new snow chains, 2-way radios. The spreader needs to be checked out for proper operation. In October, we will order stone dust and in November, barrels need to be placed with stone dust.
12. Paving quotes were received for Persimmon Pear and Country Club. Cheapest quote was $10,000 for just the patching of 10 potholes; cold patch will cost approx. $1,300.
Legal Committee: Bill Ramsey Reported.
1. We have signs that state “No ATV’s allowed”.
2. Charlie Hahn to get a cable to go across the old BRA entrance to block off.
Architectural Committee: Don Orser Reported.
1. The Johnson property (across from the mailboxes) is still unresolved. It has gone to mediation.
2. A quote for replacement of the culvert pipe damaged during the well drilling at the Johnson property was presented. No response has been received from Valley Drilling. Repair quote will be sent to Valley Drilling with a deadline to respond.
3. Discussion on the 4 septic issues – pictures have been taken and a complaint was received by one of the property owners affected by one of these issues. Property owner has been advised to contact the health department.
ATV Committee – Art Hanson Reported.
1. Art wrote up and passed out a Draft Petition for the county which forbids ATV use on our roads. We need to have a vote and must be passed by the majority.
2. We need to place signs that state “ATV Restricted Community” or “No ATV’s allowed” and put the signs on steel posts in concrete so they will not be vandalized.
3. Art is looking to retain an attorney familiar with this issue.
4. Art suggests putting up the signs and leave things the way they are for now.
5. Gale Klimes volunteered to be on the ATV Committee.
Old Business:
1. Bill, Don, Art, and Elliott to meet to put together the annual meeting packets. These need to be mailed before the board’s next regular meeting.
New Business:
1. No action taken on putting the roads dues list on the web. We need to decide what is it we want to do with the web.
2. Don made an offer to the board: He owns 2 lots on Pear Tree that we can use to place brush from tree trimming. Before this can be done, a culvert will need to be installed at the driveway. James thinks there will be problems with the neighbors; Don offered to talk with them. Don’s offer is to eventually trade the ownership of these lots in exchange for the end of Woodburn Place. Bill made a motion to put the brush on these lots, no one seconded. Art stated that he spoke with the Club about placing the brush on the field behind the pool. The club doesn’t want the brush to set for a long period of time. Art is still working on the logistics of this and suggests we take another look at the situation and decide later.
Kelly Riner made motion to end the meeting, seconded by Don. The meeting was adjourned at 8:38 PM.
Respectively Submitted,
____________________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 10th day of October, 2006
____________________
Approved by the board on 10 October 2006
Download the September 2006 meeting minutes as a pdf.
Posted on September 12, 2006 | Comments (0)
August 08, 2006
Meeting Minutes - August 2006
Minutes of Board of Directors Meeting
August 8, 2006
Members Absent: Elliot Simon
Guests Present: Curtis Smith, Freya Campbell, Charlie Hahn, Ricky Riner, Ron Linton, and Isabelle Simon
Bill Ramsey called the meeting to order at 7:05 PM.
Minutes:
1. The minutes from the July 11, 2006 meeting were presented. Motion to approve the minutes made by Art Hanson and 2nd by Isabelle Simon. Minutes approved.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending August 8, 2006:
2. The aging balance is approx. $30,000.
3. A check for $2,100 was received from Grove.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. Invoice was presented for mechanicals and contract labor. Both were approved for payment.
2. Work has started on Dey Drive between Great Oak and Bottom Dollar.
3. The culverts were ordered and have been delivered.
4. Still trying to get a final price from Lafarge on cold patch.
5. Bill presented a quote from a paving company for pothole repair. Art will compare with other quotes.
6. Red Oak is the next road that needs to be worked on. The road has an extreme washout.
7. Charlie Hahn will do touch up work on various roads.
8. Don discussed the brush along the sides of the roads. Charlie has been cutting some brush. We need to have a place to dump the brush once it is cut. Art to check with the Community Club about clearing the field behind the pool to burn at a later date and see if the Civic can dump the brush there.
Legal Committee: Bill Ramsey Reported.
1. Discussion on the old BRA Entrance area. There was a question of who owns the property. Need to block this off so the ATV’s can’t access. It was discussed that this was Club property and Art said the Club gives its permission to block off the road.
2. There was a discussion of needing to put up signs “No ATV’s Allowed.”
Architectural Committee: Don Orser Reported.
1. The correct address for the Civic Association is 1006 Country Club Drive.
2. 7 new liens were filed.
3. Pictures were taken of the properties with the septic problems. Don will talk with the homeowners.
4. A letter was sent to Valley Drilling regarding the house across from the mailboxes. No word back yet. We need an estimate of what is will cost to clean out the culvert from the well drilling runoff. Bill asked James for an estimate to clean out and/or replace the culvert.
Old Business:
1. The Annual meeting is in November. We need nominations for new board members.
2. Discussion on the ATV issue. We need to petition to the County. Art suggest taking this issue to the Annual meeting. Art will write the petition and bring to the next meeting or at least by the Annual meeting.
New Business:
1. Chip Gallo has inquired if the Civic is willing to put together a gypsy moth petition. Since there is no threat of moths at this time, the Civic will take no action.
2. Don met with Elliot regarding putting delinquent road dues on the web. Will take about 1 week to upload. Can be used by real estate brokers and attorney’s, etc., to collect road dues at settlement.
3. A map was passed out regarding the revival of the “Road Warriors” in BRA. No action was taken at this time.
4. One of the guests in attendance caused 2 disruptions of the meeting. At this time, threats were made to the board, one board member specifically, and the meeting was ended. After the threats were made, Jefferson County Sheriff’s Dept. was contacted and one of the deputies arrived to make a report. This kind of action will not be tolerated at future meetings and measures will be put in place to prevent this from happening again.
James Riner made motion to end the meeting, seconded by Isabelle. The meeting was adjourned at 8:20 PM.
Respectively Submitted,
____________________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 12th day of September, 2006
Approved by the board on 12 September 2006
Download the August 2006 meeting minutes as a pdf.
Posted on August 8, 2006 | Comments (0)
July 11, 2006
Meeting Minutes - July 2006
Minutes of Board of Directors Meeting
July 11, 2006
Members Absent: Don Orser
Guests Present: Curtis Smith, Freya Campbell, Charlie Hahn, Ricky Riner, Ron Linton, Bill King, Tatyana & Billy Spurgeon, Randy Davis, and Brenda Elder.
Bill Ramsey called the meeting to order at 7:05 PM.
Minutes:
1. The minutes from the June 20, 2006 meeting were presented. Motion to approve the minutes made by James Riner and 2nd by Elliot Simon.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending July 11, 2006:
2. Elliot presented invoices and a check for approval to Don Orser for Grader Work. Invoice was approved.
3. Discussion on delinquent road dues from Mr. Merrill (Riner property). When house was sold, Title Company called to verify road dues amount, and they were told an amount that was not the full amount owed. The title company paid the amount and there was still money owed on the books. Bill made a motion to write off the amount owed, 2nd by Art, motion passed.
4. Brian and Robin Grove requested a release for the delinquent road dues. Hampstead was contacted, Elliot recommends not to release. Bill to recommend release when full amount is paid.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. Art spoke with some regard pothole repair on the black top roads. Art will investigate further. Charlie Hahn mentioned getting Lafarge to supply cold patch. Art will investigate this as well.
2. Email received from Larry Burns at 48 Bottom Dollar Ln. regarding road being in bad shape. Bottom Dollar to be next road after Dey Drive. Valmont potholes have been fixed. Need to replace culvert on Red Oak, this is in severe shape.
3. Discussion on purchasing new culverts. Need to order more. Hughes Supply prices are: 18” are $220 each, 15” is $147 each. Need to order 4 18” and 10 15”; we already have 5 homeowners who want to purchase culverts to be installed. Price includes delivery. Bill made a motion to approve purchase, 2nd by Simon, motion passed.
4. Received email from Tatyana regarding offering help at the annual meeting. Offer still stands to help with filing liens.
5. Presented invoices for Aggregate.
6. Need to make sure that major repairs have the Boards approval and prior knowledge before work is to begin. Everyone needs to know about it. Incident happened – Bill to address.
7. The red Ford is broken again. Local mechanic is doing repairs, estimated to be $400-450 to fix.
8. Mr. Linton has purchased 3 loads over budgeted amount. He wants 1 more load paid for by the Civic Association. Art made a motion to pay 258.26, James 2nd, motion approved.
Legal Committee: Bill Ramsey Reported.
1. According to real estate law, new owners can be held responsible for back road dues but can go after previous owner. What does the board want to do? No decision made at this time.
2. Discussion on the old entrance. A log was placed across the road to keep the ATV’s from coming in. The log has now been moved. We need to get signs placed stating “No ATV’s allowed” in BRA. If signs are visible, the Civic cannot be held responsible. If the club agrees, the old entrance will be blocked off again.
Old Business:
1. None.
New Business:
1. Discussion on the Civic mailing address. It appears ours is the same as the Community Club. How can we get our own address?
2. Discussion on the annual meeting coming in November. Need nominations to put on the ballot. Need to discuss at the next meeting.
3. Received an estimate to paint the barn at $1921.20, Art not recommending to spend the money at this time. If anyone knows any painters, let Art know.
4. Mr. King proposed to send out a letter regarding ATVs. Possible solutions discussed were: identification stickers. Maybe have a community meeting with members of law enforcement.
Elliott Simon made motion to end the meeting, seconded by Art Hanson. The meeting was adjourned at 8:10 PM.
Respectively Submitted,
____________________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 8th day of August, 2006
____________________
Approved by the board on 08 August 2006
Download the July 2006 meeting minutes as a pdf.
Posted on July 11, 2006 | Comments (0)
June 11, 2006
Meeting Minutes - June 2006
Minutes of Board of Directors Meeting
June 20, 2006
Members Absent: Don Orser, Elliott Simon, and Art Hanson
Guests Present: Isabelle Simon, Amy Price, Charlie Hahn, and Brenda Elder.
Bill Ramsey called the meeting to order at 7:15 PM.
Minutes:
1. The minutes from the May 9, 2006 meeting were presented. Motion to approve the minutes made by James Riner and 2nd by Isabelle Simon.
Treasurer’s Report: Isabelle Simon Reported:
1. For the period ending June 20, 2006:
2. Payments have been coming in sporadically. Re-invoicing to occur in July.
Committee Reports:
Roads Committee: James Riner Reported.
1. Work has been completed on Long Leaf, Maple Ridge and Lipka Way.
2. Bill Ramsey stated that the end of Bottom Dollar needs to be the next priority. James to talk to Art about this.
3. James Riner will look at the culverts from well drilling runoff from the well being drilled at the house across from the mailboxes.
4. Asphalt prices were received: 3” base is $1.50 per sq. foot if placed over existing asphalt; $3.00 per sq. foot if existing asphalt is cut out and replaced. Bill suggested using the patch stuff he purchased from Home Depot and patched the roads previously. This seem to hold up well.
Legal Committee: Bill Ramsey Reported.
1. Discussion about a few homes who have septic system problems. The only thing the Board can do is notify the health department. Letter of notification to be drafted.
Old Business:
1. None.
New Business:
1. Brenda Elder wants to purchase gravel for her driveway. The quarry has a minimum amount they will bring up and she does not need that much. She asked if it would be OK for her to put the excess on the road in front of her house on Chestnut Lane. Bill Ramsey stated this would be fine.
James Riner made motion to end the meeting, seconded by Isabelle Simon. The meeting was adjourned at 7:40 PM.
Respectively Submitted,
____________________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 11th day of July, 2006
____________________
Approved by the board on 11 July 2006
Download the June 2006 meeting minutes as a pdf.
Posted on June 11, 2006 | Comments (0)
May 09, 2006
Meeting Minutes - May 2006
Minutes of Board of Directors Meeting
May 9, 2006
Guests Present: Freya Campbell, Curtis Smith, George and Gale Klimes, Charles Hahn, Ron Linton, and John Kane.
Bill Ramsey called the meeting to order at 7:02 PM.
Minutes:
1. The minutes from the April 11, 2006 meeting were presented. Motion to approve the minutes made by Art Hanson and 2nd by Don Orser.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending May 9, 2006:
2. The new owners of the Russell property have agreed to pay road dues from the date of their purchase forward. Will be sending bills on back road dues, and owner will go after title company. Will also send a bill for the current.
3. Liens are still working. The aging has decreased by a considerable amount.
4. Still have not received payment from Scott Henry. Need to send him and updated statement.
5. Art presented invoices for aggregate.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. Art presented 2 invoices for contract labor.
2. A lot of gravel has been placed on the roads. Art feels the expenditure was allocated very well.
3. Regarding repairs on the red Ford, the Ford Dealer diagnosed the problems. Art decide to have a local mechanic do all repairs. All of the repairs have been completed except for the replacing of the gas tank. The new tank will cost $539.76, and Art recommends purchasing and fixing the truck. Don made a motion to approve the expenditure, and Elliott 2nd, motion approved.
4. The cylinder on the dump bed still needs to be repaired.
5. The grader has been inoperable. Don hopes to have it fixed and running by the end of the week.
6. A culvert was installed under a driveway on Woodburn Lane. Homeowner will be sending a check for $150.
7. We have depleted the supply of culverts and need to have more brought in, need at least 10 more.
8. Next road to be worked on is Long Leaf Lane.
9. Art and James will be meeting with Norman Wetzel to get an estimate on blacktop repairs. Will rent a concrete say, cut out the eroding pavement, pull up and dig out, build up base and pave over top. Will show Mr. Wetzel all the problem areas on Persimmon Pear and Country Club.
10. Mr. Linton has had 5 loads of gravel placed on Riverview. Still needs another 4 – 5 loads. Culvert has been installed.
Legal Committee: Bill Ramsey Reported.
1. We need to find out if we can go after new owners for back road maintenance money. A letter was posted at the postal station and left on the door of the office regarding BRACA attempting to collect past road dues from the new owner. Does the past due money pass with the property or the owners? What does the original court order say? How can we find out for sure? Need to check with lawyer to find out.
2. Don continuing to file liens.
Architectural Review Committee: Don Order Reported.
1. Two properties were sold. Both were up-to-date on the road dues.
2. The porta-potty at the house on Bottom Dollar is still there.
3. The cut-through to Keyes Ferry Acres has been blocked off.
Old Business:
1. Art is working on posting the past due road maintenance list on the website. Don is drafting a notice for the road maintenance in arrears. Maybe ready by the end of July. Art wants to make the web page definitive postings (will discuss under new business).
New Business:
1. Art wants to make the web page definitive postings.
2. Freya Campbell was very happy with work that was performed on Blue Ridge Loop.
3. Gale Klimes made a suggestion to put trashcans around to keep the neighborhood clean. The problem is keeping them cleaned out. This should be addressed with the Community Club is the cans are to be placed on Club property. Multiple ideas discussed, no solutions addressed.
Kelly Riner made motion to end the meeting, seconded by Don Orser. The meeting was adjourned at 8:20 PM.
Respectively Submitted,
____________________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 20th day of June, 2006
____________________
Approved by the board on 20 June 2006
Download the May 2006 meeting minutes as a pdf.
Posted on May 9, 2006 | Comments (0)
April 11, 2006
Meeting Minutes - April 2006
Minutes of Board of Directors Meeting
April 11, 2006
Board Members Absent: Elliot Simon (who joined by phone).
Guests Present: Freya Campbell, Isabelle Simon, Curtis Smith, George Moxley, Charles Hahn, Charley Raley, Ron Linton, and John Kane.
Bill Ramsey called the meeting to order at 7:05 PM.
Minutes:
1. The minutes from the March 14, 2006 meeting were presented. Isabelle Simon notated an error was presented at the last meeting on the Administrative Fund amount. Kelly Riner will correct and submit to Art for publication to the website. Motion to approve the minutes, as amended, made by Art Hanson and 2nd by Don Orser.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending April 11, 2006:
2. The old vehicles no longer owned by BRACA have been removed from the insurance policy. We will be getting a refund for the amounts paid for these vehicles.
3. Liens are still working. The aging has decreased by a considerable amount.
4. Discussion on creating a petty cash fund. Will be discussed under new business.
5. Beginning in May 2006, late charges will be added to all accounts that have not been paid. Will be re-invoicing later this year.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. James Riner and Charlie Hahn have been busy working on the roads that needed the most attention. These include: Country Club Road going down to the River (need to finish at the bottom); Woodburn Lane; Persimmon Pear; Lamotte; Red Bud Loop; and Sycamore Road.
2. James Riner presented 2 checks from homeowners that had culverts installed at their driveways.
3. Art Hanson presented invoices for contract labor.
4. Next on the agenda for roadwork: Long Leaf (there is severe damage to the road); Riverview; then Dey Drive starting at Country Club (potholes are extremely bad).
5. The grading, stone, and ditch work is working out very well. Homeowners are happy with the work that has been completed thus far.
6. There is remaining work that needs to be done on Woodburn Lane.
7. There is an agreement in place with Mr. Linton – agreement was for $1500 worth of gravel to be placed on the road but labor will be at Mr. Linton’s expense. Before work can be performed, a tree needs to be removed so that ditches can be put in place. Charlie Hahn will go over Riverview with the grader and will make sure the road is ready for gravel.
8. Discussion on the cost of paying for the grader work. Don Orser, owner of the grader, has proposed a price of $60 per hour and that includes the cost of the driver. Art Hanson has checked out pricing and feels this is a very fair price to pay. Don Orser will present an invoice to Isabelle for payment of work performed. Bill Ramsey asked Don Orser to submit a proposal of the cost to the board. Motion was made to accept Don’s price of $60/hr. by Art Hanson and seconded by James Riner. Motion was passed.
9. Discussion that now is the right time to be performing work on the roads. Need to come up with some ideas for budgeting the work that needs to be completed. Out of the road budget, $10,000 has already been spent; will need another $10,000 for the priority work, then will need to limit work to make the budgeted money last until the end of the year.
10. Repairs need to be made to the Red Ford. Estimate from the local Ford Dealership was $2,500 to replace the entire brake system, master cylinder, fuel tank leak, and turbo system repair.
11. Don made a resolution for Art to supervise repairs to the truck to keep the truck in working order. Seconded by James, resolution passed.
12. Freya Campbell stated that her road (Blue Ridge Loop) is in need of repair. James and Charlie will look at.
Legal Committee: Bill Ramsey Reported.
1. Continuing to pursue filing liens on those in arrears.
2. Scott Henry still owes outstanding road maintenance. Mr. Henry stated that a check had been sent but has not yet been received.
3. New owner of the Russell property is supposed to be paying the arrears.
4. The Kerner property has new owners. There is still outstanding road maintenance owed on this as well.
5. Mr. Klimes has spoken with the Jefferson County Health Department regarding his property not perking on several occasions. Mr. Klimes told the health department that Bill Ramsey told Mr. Klimes about the property not perking and now the health department is harassing Mr. Ramsey. Mr. Ramsey never told Mr. Klimes this and needs to get this cleared up with Mr. Klimes.
6. BRACA has received a letter from Mr. Hampstead (lawyer) regarding the lien statue of limitations getting ready to expire (they have reached their 10 year limit). Board decided not to pursue extending.
Architectural Review Committee: Don Order Reported.
1. 2 more houses went up for sale. Both are current in their road maintenance.
2. Discussion on the porta-potty at the house on Bottom Dollar. Don talked to the owner who is in the process of installing a waterless toilet. She is awaiting the permit.
3. Discussion on the official address of BRACA. We have currently been using 1003 Country Club Drive (which we got from Randy Davis). The 911 addressing system has us as 2300 Persimmon Pear Suite #B. Need clarification.
4. Guest, Mr. Moxley, asked the board if a homeowner could build a dirt bike dirt track on their property and let people come in to ride. Don thinks that if enough people are in support of not having it they could be stopped.
Old Business:
1. Discussion on barn cleanup. Coty’s has been called to come pick up the junk but has not done so yet. James may have someone who will haul it away.
2. Discussion on ATV’s Art has a sample of a petition from Eastland when they petitioned the County Commission. There are enforcement laws in the county on the use of ATV’s. There is nothing in the covenants regarding ATV usage. In order to change the covenant, we need 69% of the owners approving. Art made a motion to form an ATV committee and to be appointed the Chairman of the ATV Committee. Bill can appoint anyone on a committee. Mr. Moxley agreed to serve on this committee as well.
3. There is a “cut through” on Woodburn Place from Keyes Ferry Acres that is being used by ATV’s. Art would like James to block off. Don volunteered to look at this area.
New Business:
1. Discussion on speeding cars. Bill Ramsey stated a possible solution is speed bumps. No motions made at this time.
2. Don made a proposal to post the road maintenance list of homeowners on the BRACA website. Motion was made by Bill and seconded by James. Art will post on the website.
3. Discussion on creating a petty cash fund. What would be a reasonable amount? It was decided $100 would be good. Motion was made by James, and seconded by Don to create the petty cash fund.
4. BRACC clean up day is 4/29/06. Don Orser donated $100 towards the clean up effort.
James Riner made motion to end the meeting, seconded by Don Orser. The meeting was adjourned at 9:10 PM.
Approved by the board on 14 March 2006
Download the April 2006 meeting minutes as a pdf.
Posted on April 11, 2006 | Comments (0)
March 14, 2006
Meeting Minutes - March 2006
Minutes of Board of Directors Meeting
March 14, 2006
Board Members Absent: Earl Cogle, and Hillary Cooley.
Guests Present: Freya Campbell, Gale Climes, George Climes, Isabelle Simon, Randy Davis, Curtis Smith, George Moxley, Mike Watson, Charles Hahn, John Kane, and Ray Hawes.
Bill Ramsey called the meeting to order at 7:03 PM.
Minutes:
1. The minutes from the February 14, 2006 meeting were presented. Elliot Simon notated an error is the Administrative Fund amount. Kelly Riner will correct and submit to Art for publication to the website. Motion to approve the minutes, as amended, made by Elliot Simon and 2nd by Don Orser.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending March 14, 2006:
2. Elliot gave Don Orser a report of the outstanding road maintenance invoices.
3. Liens are still working. The aging has decreased by a considerable amount.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. Planning on work in the future – will discuss under new business.
2. Need to plan on work being done at the corner of Dey Drive and Country Club Drive, Woodburn Lane, and Persimmon Pear Lane.
3. The Blue Ridge Acres Community Club needs to have some paved parking spaces for the plans to be approved for the pavilion. The Civic Association could make use of the contractor for repairing potholes in the blacktop on various roads.
4. Received a request from Ron Linton who lives on Riverview Drive. He works on this road and wants to have gravel put down. The board has approved to let Mr. Linton have gravel delivered and spread but the amount will be limited to $1500 for gravel only. The labor costs will be at Mr. Linton’s expense. Art will draft a proposal to send to Mr. Linton. It would be ideal to do basic work to the road before the gravel is put down. There are some trees that need to be removed before ditches can be dug, the homeowner where the trees are located has no problem with the trees being removed. Bill and James will look into.
5. Goal for the Spring – address clean up at the barn.
Legal Committee: Bill Ramsey Reported.
1. Continuing to pursue filing liens on those in arrears.
2. The attorney approved the letter regarding the Common Interest Community Act.
3. If any board member notices a house up for sale, bring to the attention of the board so it can be investigated whether that homeowner owes outstanding road maintenance.
4. Discussion on writing off old debt or going after the new property owners. Who should the board go after for the money? Bill Ramsey wants to clear the books of the old debt, either go after the new owners or write off the books all together.
Architectural Review Committee: Don Order Reported.
1. 10-11 homes are currently up for sale. A few of them owe outstanding road maintenance.
2. A utility pole will be going up at Scott Henry’s house across from the mailboxes. Guide wires will be installed.
Old Business:
1. Earl Cogle gave his verbal resignation to Don Orser.
2. A letter was received from Hillary Cooley stating her resignation as well.
3. Culverts were moved from Earl Cogle’s property to the barn area.
4. Discussion on stray dogs – a form from animal control can be filled out to have the stray dogs picked up.
New Business:
1. Discussion on Don Orser purchasing a used grader to try out on the roads. Mr. Hahn has agreed to assist in running the grader. Art and James are willing to assist as well. Could possibly practice on Sycamore and Woodburn. Need to get ride of the dead leaves and brush needs to be cut back before running the grader. Need to put gravel down when the soil is loose. Will need to coordinate this so the work efforts will work. Art will coordinate the efforts.
2. Need to figure out how much to spend on maintenance and how much to spend on capital improvements. Art wants to do asphalt repairs on Persimmon Pear. He also wants to come up with an 8-year plan.
3. Discussion on the clean up behind the barn. Bill spoke with Coty’s who will come pick up the stuff for $50. Bill to call and have Coty’s come pick up the stuff.
4. Bill brought up that there is a house on Bottom Dollar Lane with an outhouse out front. The property does not have enough land to put in a new septic system. The covenants state that no outhouses are allowed. Don will talk to the homeowner and bring a report to the next meeting.
5. The insurance bill was received and the 1984 Ford and the old Grader are still listed. Need to call the insurance company and have them removed.
6. Comments were received from homeowners in their road maintenance remittance. Elliot gave these to Art to address. Mr. Knight sent pictures of his road.
7. Discussion on the problems with the 4-wheel ATV’s riding through BRA. The guests at the meeting are looking for support from the Civic Association in their efforts to stop the ATV’s. Don suggested having a committee formed to address the issue. George Moxley will write up something to be discussed at the next meeting. Guests are looking at a petition to the county to help support the effort. Board will look at the petition and decide on whether to approve or not. Art brought up the 2004 resolution that was passed to have a committee formed for this very reason. No committee was ever formed at that time. Art suggested making posts on the new Community Watch website. A lot of complaints have been posted there, reports are sent to the Sheriff’s office and the reports have been resolved. Should review the 2004 resolution.
Don Orser made motion to end the meeting, seconded by Elliot Simon. The meeting was adjourned at 8:30 PM.
Approved by the board on 11 April 2006
Download the March 2006 meeting minutes as a pdf.<
Posted on March 14, 2006
February 14, 2006
Meeting Minutes - February 2006
Minutes of Board of Directors Meeting
February 14, 2006
Board Members Absent: Kelly Riner, Earl Cogle, and Hillary Cooley.
Guests Present: Freya Campbell, Gale Climes, George Climes, and Isabelle Simon.
Bill Ramsey called the meeting to order at 7:05 PM.
Minutes:
1. The minutes from the January 10, 2006 meeting were presented. Motion to approve the minutes made by Elliot Simon and 2nd by Art Hanson.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending February 14, 2006:
2. The new registration for the truck has been received
3. As a result of BRACA filing liens, two payments have been received.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. Repairs have been made to Maple Ridge and gravel has been placed on Pear Tree.
2. Need to plan on work being done to Red Oak. Road is washing out and needs repaired.
3. No complaints from the last snow fall.
4. A load of #3 gravel is on hand for culvert installation.
5. Discussion on culvert cleaning to maintain roads from washing out.
6. James Riner has found recycled asphalt for $80 per tandem load.
Legal Committee: Bill Ramsey Reported.
1. BRACA is continuing to pursue filing liens on those in arrears.
2. Discussion on the Common Interest Community Act. Don Orser to make up a sample lien to show to the attorney for possible use in the future.
Architectural Review Committee: Don Order Reported.
1. Discussion on Scott Henry’s property across from mailboxes. Still don’t know if more than one house is going up.
Old Business:
1. James Riner presented new written proposal for roadwork.
New Business:
1. Bill Ramsey brought to the board’s attention that Earl Cogle does not own a house in Blue Ridge Acres. Nor does he live in Blue Ridge Acres. According to the by-laws, to be a member of the board, the board member must be a permanent full-time resident. Discussion on the board voting Mr. Cogle off the board or ask him to resign. Don Orser will ask for Mr. Cogle’s resignation.
2. Art Hanson discussed that the by-laws also state that if a member misses 3 consecutive meetings, that person can be voted off the board as well. Hillary Cooley was the board secretary during the 2005 year, and missed many meetings. She also never presented meeting minutes for numerous meetings in 2005. Don Orser will also discuss this with her.
3. Art Hanson asked how to have a lot reclassified from Class III to Class I. Per Don Orser, that would be at the board’s discretion. Art owns a Class III lot that has a house that is not livable and wants to reclassify the lot. Elliot Simon made the motion to reclassify the lot, Don Orser seconded. This will be made retroactive for the 2006 road dues.
4. Gloria Climes wanted to know if any board members know when a house or lot goes on the market to make sure outstanding road dues are collected. Art Hanson suggested we perform a MLS search periodically to find out. Gail suggested BRA form a letter asking property owners to give notice of property sale.
5. Discussion on POD trailer at the house at the entrance. Art Hanson suggests BRA send a letter regarding the POD.
6. Mr. Diehl paid for a BRA phone book and has not received it. Isabelle Simon told him that they will be sent out shortly. Mr. Diehl also questioned what could be done about stray dogs. Bill Ramsey suggested calling the police/animal control.
Don Orser made motion to end the meeting, seconded by Bill Ramsey. The meeting was adjourned at 8:25 PM.
Approved by the board on 14 March 2006
Download the February 2006 meeting minutes as a pdf.
Posted on February 14, 2006 | Comments (0)
January 10, 2006
Meeting Minutes - January 2006
Minutes of Board of Directors Meeting
January 10, 2006
Board Members Absent: Elliot Simon
Guests Present: Joey Loudin, Freya Campbell, Gale Klimes, George Klimes, Debbie Cogle, Anna Bates, Brenda Elder, and Isabelle Simon.
Bill Ramsey called the meeting to order at 7:05 PM.
Bill Ramsey appointed Kelly Riner as Secretary.
Minutes:
1. The minutes from the December 13, 2005 meeting were presented. Motion to approve the minutes made by Art Hanson, 2nd by James Riner.
Treasurer’s Report: Isabelle Simon Reported for Elliot:
1. For the period ending January 10, 2006: The total money market and road maintenance accounts have $. The administrative fund has $.
2. The invoices for the 2006 Road Maintenance have been mailed totaling $. Some payments have already been received.
3. The final truck payment has been made.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. 15 tons of sand have been delivered for placement in barrels.
2. 30 tons of stone dust (#10) has been delivered for traction during icy weather.
3. 3 pallets of salt were purchased. One of the pallets was used during the last ice storm. We have two pallets (100 bags) remaining.
4. Recent ice storm:
a. Only 1 pallet of salt was available (picked up by Art and James from Southern States).
b. Salt was spread on blacktop roads.
c. Stone dust was spread by James Riner starting the following Monday – as soon as it was available.
5. Truck:
a. Need to update the state inspection.
b. Brake lines need to be bled.
c. Additional tire chains need to be purchased.
d. Registration expires 2/1/06. Isabelle Simon needs a copy of the registration and insurance card – James Riner to get them to Isabelle.
6. Future:
a. Hire someone with BRA to drive the truck during inclement weather. Truck must remain within BRA. Driver must be added to insurance. Must be prompt, timely and available during winter months. Mr. Riner and others will provide backup and additional plowing capacity during heavy snow with their own equipment, as needed.
b. Produce a road map of Blue Ridge Acres showing priority of roads during inclement weather. This will be published after the approval of the other directors.
c. Produce a set of road maintenance guidelines showing grading, drainage details, culvert specs and ditch dimensions. This will be published after the approval of the other directors.
d. Place barrels with sand on various hills within BRA.
e. Clean and remove mess at maintenance sheds.
f. Erect a 3-sided shed so that salt may be ordered in bulk and premixed with aggregate (for application on asphalt).
g. Significant ditch and water management work to be completed this spring/summer. Proper grading, including compacting any fill and road base. Repair potholes. Culverts are needed. Begin process of lining ditches on severe slopes – or where severe erosion is present – with filter fabric and large stone (5”-6”).
h. How to motivate property owners to keep ditches clear? Fines (would need to be an annual meeting agenda item). Public embarrassment (bulletin board or web site). Absent property owners?
7. Gravel is needed on several roads before spring thaw (Pear Tree, Woodburn…).
8. Significant potholes on Persimmon Pear this spring. Any guarantee on original work?
9. The board needs to review and put in place contracts for labor. This has been “tabled” since at least August 2005. Both James and Earl will present proposals to the Board at the next meeting.
a. Service organization vs. Management organization.
b. Recent history (dependence on paid contractors) suggests that we are a management organization.
i. Collect funds and distribute them to contractors providing actual services.
ii. Our role is to collect funds and oversee road maintenance, ensuring fair disbursement of services and most value for associated costs.
iii. Should focus on getting roads to the point where we have a predicable maintenance cycle rather than unforeseen emergencies.
iv. Need well-documented records of work completed and expenditures. This will help earn trust as well as protect us from complaints and potential lawsuits.
c. Prefer to use both Earl and James as well as any other contractor with proper equipment for the required job at a reasonable cost.
i. Get estimates of cost before work commences on large jobs.
ii. How to best outsource work desired b multiple contractors (cost, availability, bids)?
iii. Any paid work must be approved by the Board or a representative of the Board before work is done.
Requirements for large projects (anticipated cost over $500, excluding snow removal) should be specified in writing.
Legal Committee: Bill Ramsey Reported.
1. Don Orser is continuing to pursue filing liens on those in arrears.
2. Don Orser is looking into the Common Interest Community Act to see if we can file liens that would have to be satisfied at settlement. Don has asked Mr. Pitney to draft some suggestions in a few weeks. Art Hanson suggested we contact the volunteer (paralegal) from the annual meeting to get feedback.
Architectural Review Committee: Don Order Reported.
1. 4 property transactions have occurred.
Old Business:
1. Discussion of term limits from the last meeting was brought up. According to the by-laws, the initial board was elected with staggered terms to alleviate the board coming up for election at the same time. After the initial election, terms are set at 3 years for each director. Only 5 directors are elected and 2 are appointed. Bill Ramsey made a suggestion to discuss at the next board meeting.
2. A motion was made at the annual meeting for the board to discuss raising the road maintenance on Class I and II lots only. It was discussed and the Board decided not pursue at this time.
New Business:
1. There was discussion about hiring a local BRA resident/mechanic to work on the truck when repairs are needed. After several motions that were not seconded, it was decided that the Roads Committee Chairman has the right to decide who will work on the truck.
2. Don Orser suggested keeping a maintenance log on mechanical work performed on the truck.
3. James Riner presented 1 invoice for snow removal and 1 invoice for road repairs.
The meeting was adjourned at 8:40 PM.
Approved by the board on 14 Febuary 2006
Download the January 2006 meeting minutes as a pdf.
Posted on January 10, 2006 | Comments (0)
December 13, 2005
Meeting Minutes - December 2005
Minutes of Board of Directors Meeting
December 13, 2005
Board Members Absent: Elliot Simon
Guests Present: Freya Campbell, Julie Gray, John Knight, Kelly Riner, James Riner. Isabelle Simon
Bill Ramsey called the meeting to order at 7:05 PM.
(1) Assignment of BRACA officers for 2006:
a) Bill Ramsey nominated for President by Don Orser, 2nd by Randy Davis.
b) Elliot Simon nominated for Treasurer by Bill Ramsey, 2nd by Randy Davis.
c) Art Hanson nominated for Secretary by Bill Ramsey, 2nd by Randy Davis.
d) Art Hanson nominated for Chair of Roads Committee by Bill Ramsey, 2nd by Randy Davis.
e) Don Orser nominated for Vice President by Fred Horning, 2nd by Randy Davis.
f) James Riner nominated for Asst. Treasurer by Don Orser, 2nd by Randy Davis.
(2) Discussion about the interpretation of BRACA bylaws (section 5.4) led by Randy Davis.
Minutes:
1. The BRACA minutes for the November 2005 Annual Meeting have not yet been typed up.
Treasurer’s Report: Isabelle Simon Reported for Elliot.
2. For the period ending December 13, 2005: The total money market and road maintenance accounts have $12,000. The administrative fund has $2,800. Past due fees for several accounts have been paid ($1,300).
3. Final truck payment of $300 to be made this month (December 2005).
Committee Reports:
Roads Committee: Fred Horning Reported.
1. The truck is in the shop (Courtney’s) having the oil cooler replaced and brake lines repaired.
2. Discussion as to the need to place barrels of sand on steep hills within Blue Ridge Acres. Motion made by Don Orser to place barrels of sand where needed, 2nd by Randy Davis. Julie Grey noted that a barrel may not be sufficient and instead suggested piles of sand. James Riner will supply the barrels.
3. Very little salt is left in the shed. Additionally, sand and stone dust also need to be ordered in preparation for upcoming winter weather.
4. There was discussion as to the state and repair status of the truck’s transmission and preventative maintenance.
5. John Knight noted the River Hill has been neglected and turns to ice if not plowed after a snow storm. Don Orser noted that he has plowed it when possible using his equipment. Bill Ramsey noted that it is BRACA’s policy to plow when anticipated snowfall is greater than 3”.
Legal Committee: Bill Ramsey Reported.
1. Orser is continuing to pursue filing liens on those in arrears.
Architectural Review Committee: Don Orser Reported
1. 8 property transfers have occurred
2. Sam Self’s house is up for sale
3. Earl Cogle owns lot #69
4. Discussion of sale of road & right of way (Red Oak Lane) to Jamie King. It was decided to wait until the new house on the corner of Conklyn and Country Club is complete and sold so that the new owners can be included in the discussion.
BRACA Web Site:
1. Bill Ramsey requested that whomever had spread sand on Persimmon Pear be thanked on the web site.
Old Business:
1. James Riner presented an invoice for snow removal.
New Business:
1. Freya Cambell requested that Don Orser discontinue roadwork in front of her house (Blue Ridge Loop) without her consent. She reported that a ditch had been dug across the road and that she was concerned about erosion and access to her driveway.
2. The meeting was adjourned at 8:45
Download the December 2005 meeting minutes as a pdf.
Posted on December 13, 2005 | Comments (1)
July 12, 2005
Meeting Minutes - July 2005
Minutes of Board of Directors Meeting
July 12, 2005
Board Members Absent: Elliot Simon
Guests Present: Freya Campbell, Debbie Cogle, Wayne Hardy, Bill King, Ron Linton, James Riner, Curtis Smith, Brett Vance.
Bill Ramsey called the meeting to order at 7:05 PM.
Minutes:
(1) The BRACA minutes for June 14, 2005 were approved. (Subsequent to approval, it was noted on July 29, 2005 on BRACA’s web site that the guest list should have read “Chris Gallo” and not “Chip Gallo”.)
Treasurer’s Report:
(2) Elliot is out of town and will provide treasurers report at a later meeting.
Committee Reports:
Roads Committee: Fred Horning and Bill Ramsey Reported.
(3) Roadwork included installing twelve culverts and related work in a number of locations.
(4) The dead-end road (Woodburn Place) going back to the Mill’s lots in Section 1D, Lots 69-71 was discussed. ERA Liberty has recently listed the lots for sale and the road going back to them needs brush and fallen trees removed and grading as no one lives on it. Orser suggested that we wait until the lots were surveyed as it was not clear how far back the lots are.
(5) William Sullivan has been cutting back brush on major roads for $16 per hour.
(6) James Riner placed a load of stone on Birch drive.
(7) The cost of delivered gravel was discussed. BJ Hauling is quoting a price of $4.75 per ton hauled from Millville and spread for a 15 ton load.
(8) Clouser has been reimbursed in the amount of $1265 for the paving on LaMotte Drive. However, the downhill pavement edge was not done in the manner agreed to and Clouser has promised to fix.
(9) The need for repair to Lipka Lane (corner in front of (Lipka’s) house) was briefly discussed.
Legal Committee: Bill Ramsey Reported.
(10) Orser is continuing to pursue filing liens on those in arrears.
Architectural Review Committee: Don Orser Reported
(11) Nothing to report.
BRACA Web Site:
(12) Nothing to report.
Old Business:
(13) Orser was asked to move his salt spreader truck, which has been parked in front of the BRACA’s barn, and he agreed to do so.
New Business:
Nothing to report.
(14) Guests Curtis Smith and Earl Cogle conveyed to the Board a personal matter and the BRACA declined to offer an opinion or to get involved.
(15) Brett Vance offered to sell to the BRACA a 1977 ¾ ton van for plowing snow. The Board asked him to talk to Fred Horning. Brett then offered to plow himself using it and he was asked to make a written proposal regarding both possibilities.
(16) Wayne Hardy has placed a considerable amount of gravel down on the road in front of his lots and house asked the BRACA to forgive him of his arrears road fees (approximately $706.00), but the BRACA declined, citing that a requirement for any matching funds was that the requesting resident not be in arrears.
(17) The meeting was adjourned at 8:15
Download the July 2005 meeting minutes as a pdf.
Posted on July 12, 2005 | Comments (0)
June 14, 2005
Meeting Minutes - June 2005
Minutes of Board of Directors Meeting
June 14, 2005
Board Members Absent: Randy Davis, Hilary Cooley
Guests Present: Freya Campbell, Debbie Cogle, Richard and Sandra Clouser, Chip Gallo, Lizette Molina and Kelley Deen, Ron Linton, James Riner.
Bill Ramsey called the meeting to order at 7:22 PM.
(1) The Clouser’s wished to make a proposal at the beginning of the meeting and this was granted. They had had an estimate of $5100 from S & S Paving to have 225 feet of LaMotte drive fronting their home paved and proposed that the BRACA pay half of this. After some discussion, including the need for making sure there was no “drop off” where the pavement ended and since this is a heavily traveled section of road, the Board agreed to pay for one-quarter of the cost, or approximately $1275.
Minutes:
(2) The BRACA minutes for May 10, 2005 have not yet been typed up.
Treasurer’s Report: Elliot Simon Reported.
(3) For the period May 10, 2005 through June 14, 2005: The opening balance total of money market and road maintenance was $46,978.84, total deposits/interest were $2,708.87, expenditures were $4,298.58, for a closing balance of $45,389.13. The administrative fund is $3,916.19 after expenses of $102.00 and additions of $30.00. Accounts receivable (uncollected road fees) are $34,040.13.
(4) Markay Real Estate called Elliot about Ybarra and Hodzic possibly owing road fees.
(5) Sam Green has paid his arrears.
(6) Earl presented an invoice for culverts.
Committee Reports:
Roads Committee: Fred Horning and Earl Cogle Reported.
(7) Road work on Dey Drive and Maple Ridge, including eight loads of stone and eight culverts.
(8) At this point the discussion turned to proposals submitted by Earl Cogle and James Riner for roadwork as Earl’s roadwork contract ends in August. After considerable discussion regarding the need to identify more precisely the contract terms, the Board tabled both proposals and will take them up at a later time.
Legal Committee: Bill Ramsey Reported.
(9) Orser is continuing to pursue filing liens on those in arrears.
Architectural Review Committee: Don Orser Reported
(10) Nothing to report.
BRACA Web Site:
(11) Nothing to report.
Old Business:
(12) None.
New Business:
(13) Guest Lizette Molina wanted to know if the Board knew anything about the (Hoffman) lots up for sale on Persimmon Pear Lane. The Board has no additional information.
(14) Chris Gallo asked about when Earl was going to put in the culvert on Maple Ridge Lane in front of his house. Earl responded that he would be doing this later in the week.
(15) The meeting was adjourned at 8:45
Download the June 2005 meeting minutes as a pdf.
Posted on June 14, 2005 | Comments (1)
April 12, 2005
Meeting Minutes - April 2005
Minutes of Board of Directors Meeting
April 12, 2005
Board Members Absent: Elliot Simon, Fred Horning
Guests Present: Isabelle Simon for Elliot Simon, Ron Linton
Bill Ramsey called the meeting to order at 7:05 PM.
Minutes:
(1) The BRACA minutes for January 11 and February 8, 2005 have not yet been typed up.
(2) The minutes for March 8, 2005 were approved. (Orser substituted for Hilary)
Treasurer’s Report: Isabel Simon Reported.
(3) For the period March 9, 2005 through April 12, 2005: The opening balance total of money market and road maintenance was $45,360.50, total deposits/interest were $9,011.33, expenditures were $4,470.41, for a closing balance of $49,901.42. The administrative fund is $3,972.21 after expenses of $5.00 and additions of $230.00. Accounts receivable (uncollected road fees) are $38,215.93.
Committee Reports:
Roads Committee: Earl Cogle Reported.
(4) Road work on Old Hickory and Poplar Lane including culvert replacement.
(5) Anticipating doing work on Dey Drive.
(6) Maple Ridge blacktop needs to be extended on down hill to below where it washes out.
(7) Need approximately ten culverts. Four are needed for under road situations and Riner will take two at our cost. Earl will price heavy schedule 40 plastic sleeved pipe.
(8) The need for informing folks about the need to keep culverts clear was discussed. Randy will make up and post a notice.
(9) Earl billed the BRACA $2210 for approximately 30 hours of personnel and equipment work. This is approximately $73 per hour.
Legal Committee: Bill Ramsey and Randy Davis Reported.
(10) Have not had a response from Pentoney regarding our collections.
(11) Randy has written a letter to Vance regarding his bill.
(12) John Kane has requested a break on his bill. This was declined, but we will make him aware of monthly payment plan.
Architectural Review Committee: Don Orser Reported
(13) One of the two trailers at Pickering’s residence has been removed as they agreed to do by April 1.
BRACA Web Site:
(14) Nothing to report.
Old Business:
(15) Hilary has continued working on cleaning up the Office. Waste Management has told her that they will not pick up the copy machines as they contain hazardous material.
New Business:
(16) Orser reviewed a plan for a culvert going across Blue Ridge Loop in front of Freya Campbell’s cabin. Its purpose is to reduce the amount of water continuing on around the turn where the road is nearly level for several hundred feet. The water will be diverted entirely on to Orsers property and should not effect Campbell’s lot. Orser will provide the approximately 45 feet of culvert needed. The Board approved the plan.
(17) Ron Linton asked if he could use some of the gravel at the BRACA staging area for use on Riverview Drive. The BRACA Board approved as it was being used on its roads and was needed there.
(18) The meeting was adjourned at 8:20
Download the April 2005 meeting minutes as a pdf.
Posted on April 12, 2005 | Comments (0)
March 08, 2005
Meeting Minutes - March 2005
Minutes of Board of Directors Meeting
March 8, 2005
Board Members Absent: Hilary Cooley
Guests Present: James Riner, Curtis Smith
Bill Ramsey called the meeting to order at 7:08 PM.
Minutes:
(1) The BRACA minutes for January 11 and February 8, 2005 have not yet been typed up.
Treasurer’s Report: Elliot Simon Reported.
(2) A little over $60,000 has been billed for year 2005 with almost half of it received as of this date.
(3) For the period February 9, 2005 through March 8, 2005: The opening balance total of money market and road maintenance was $32,050.45, total deposits/interest were $18,901.99, expenditures were $5,591.94, for a closing balance of $45,360.50. The administrative fund is $3,191.89 after expenses of $588.90 and disbursals of 33.58. Accounts receivable (uncollected road fees) are $65,591.93.
(4) The road fee billing for Vance was discussed. It appears that the billing for the second residence purchased by Vance in 2001 was billed with his personal residence billing and this has caused some confusion. Randy will write a letter to him explaining our position.
(5) Wayne Hardy has written a letter to the BRACA Board requesting (partial) reimbursement for gravel he had placed on the road in front of his residence on Maple Ridge. After some discussion, the Board voted to deny the request. (It should be noted that the Board, upon a proposal presented to it prior to its accomplishment, may, at its discretion, reimburse private individuals for road maintenance projects.) Orser will contact him and tell him of the Board’s decision.
(6) Letters, mostly positive, were received from Cunningham, Smith, Marchone, Knight and Westfall. Cunningham has asked for culvert repair.
(7) Randy has dropped the insurance on the 1984 Ford (sold) and the grader (sold).
Committee Reports:
Roads Committee: Fred Horning Reported.
(8) The snowplow frame broke on the plow truck and was taken to Shade Equipment for repair.
(9) The “blow-outs” in the asphalt on Persimmon Pear and other places recently paved was discussed at some length.
(10) The “river hill” (Bottom end of Country Club) was discussed and Earl will do additional work on it.
(11) The letter sent to Waste Management several months back and the fact that we have had no response was discussed. It was suggested we have Pentoney write a letter with a copy going to the Public Service Commission.
Legal Committee: Bill Ramsey Reported.
(12) Bill expressed some concern over our attorney not following through with the work we have asked him to do.
Architectural Review Committee: Don Orser Reported
(13) Nothing to report.
BRACA Web Site:
(14) Nothing to report
Old Business:
(15) Hilary has worked on cleaning up the mess in the Office and will contact Waste Management about making arrangements to have the broken copier, computer and refrigerator picked up.
New Business:
(16) Nothing.
(17) The meeting was adjourned at 8:00
Download the March 2005 meeting minutes as a pdf.
Posted on March 8, 2005 | Comments (0)
December 21, 2004
Meeting Minutes - December 2004
Minutes of Board of Directors Meeting
December 21, 2004
Board Members Absent: Randy Davis
Guests Present: Earl Cogle, Hilary Cooley, Roger Pickering, Mike Schmidt, Chuck Pinson
Bill Ramsey called the meeting to order at 7:20 PM.
Minutes:
(1) The BRACA minutes for September 21, 2004 were approved.
(2) The BRACA minutes for October 18, 2004 were approved with the word “tree” replaced by “asphalt”, correcting a typographical error referring to the asphalt damage to Persimmon Pear Lane in item (9).
(3) The BRACA Board recognized and welcomed newly elected directors Hilary Cooley and Earl Cogle.
(4) After a brief discussion, the Board voted to continue its Board Officers and Committee Chairmen as they existed with the exception that Hilary Cooley would take over as Secretary. The Officers and Committee Chairmen are:
President: Bill Ramsey
Vice President: Fred Horning
Secretary: Hilary Cooley
Treasurer: Elliot Simon
Assistant Treasurer: Randy Davis
Roads: Fred Horning
Architectural Review: Don Orser
Legal Committee: Bill Ramsey
Hilary expressed the need for a computer for doing the minutes. Guest Mike Schmidt and Orser agreed to help provide a computer and printer.
(5) By unanimous agreement of the Board, the regular time for BRACA Board meetings was changed from 7 PM on the third Tuesday of the month to 7 PM on the second Tuesday of the month.
Treasurer’s Report: Elliot Simon Reported.
(6) For the period October 20, 2004 through December 21, 2004: The opening balance total of money market and road maintenance was $21491.12, total deposits/interest were $21,38.85, expenditures were $7,797.68, for a closing balance of $15,832.29. The administrative fund is $2,279.66 after (mostly) annual meeting mailing expenses of $1265.67. Accounts receivable (uncollected road fees) are $21,002.94.
(7) Elliot reported that billing under the new fee schedule will be about $65K, and expects to post the billing about January 2, 2005.
(8) Garren Klimes has requested a payoff for his arrears road fees and has indicated he wishes to get caught up.
Committee Reports:
Roads Committee: Fred Horning Reported.
(9) Earl Cogle has continued working on Lipka Way and Maple Ridge with something like 18 tons of gravel spread.
(10) Fred reported that the Ford plow truck has been checked out and the plow put on and is ready to plow snow.
Legal Committee: Bill Ramsey Reported.
(11) The issue of the two trailers on the Pickering property was discussed at some length, as both trailers are still on the property. The BRACA sent out a certified letter to Pickering and both Roger Pickering and Mike Schmidt have responded in person at this Board meeting. Mike Schmidt stated that he is doing major repairs to the interior, including major septic tank and field modifications. Because of the wet weather, bad road etc., they have had a number of problems getting the project completed.
Agreement was reached that the trailer closest to the house will be moved out by April 1, 2005. It was also understood that the second trailer was to be used as a camping trailer elsewhere only and not to be a residence within Blue Ridge Acres.
(12) We have had no answer as of this time to the letter the BRACA sent Waste Management.
Architectural Review Committee: Don Orser Reported
(13) The sale of Earl Williams’ residence was noted.
(14) Orser has updated and had Bill sign the letter being given out to real estate and closing agents giving the new annual road fees
(15) Orser spoke in person with Lee Scanlan regarding her plans for the dilapidated cabin she owns on Dey Drive and for which her road fees are still in arrears. She indicated she was going to list it with a real estate agent for something like $49K and understood and agreed she would have to pay the back fees at closing. Orser obtained her cell phone number.
BRACA Web Site: Elliot Reported
(16) Elliot noted that he had reserved the domain name “BRA.net” and not Art Hanson as stated in the minutes.
Old Business:
(17) Orser had Bill sign the corrected November 15, 2003 Annual Meeting minutes wherein responsibility for the postal station maintenance had been incorrectly reported.
(18) Orser had prepared a document certifying the ATV resolution passed at the annual 2004 meeting which he had Bill sign. The ATV petition to the County Commission now needs to be finished.
New Business:
(19) Bill Ramsey stated that Peter Diller was voluntarily painting the mailboxes and thought the BRACA should at least pay for the paint, and the BRACA Board at that point voted to do pay for the paint.
(20) Earl Cogle agreed to take down the old wind break fence behind the postal station.
(21) The issue of house numbers was brought up and it was stated that under the 911 rules, every house needed to be marked with its physical address, and if further than 50 feet from the road, also indicated at the driveway entrance. At some point the County will begin giving out fines on houses that do not comply.
(22) It was noted that the new owner of Lipka’s house on Lipka Way has had problems with the water and other problems to the extent that the new owner may have abandoned the house.
(23) The meeting was adjourned at 8:58
Download the December 2004 meeting minutes as a pdf.
Posted on December 21, 2004
October 18, 2004
Meeting Minutes - October 2004
Minutes of Board of Directors Meeting
October 18, 2004
Board Members Absent: Elliot Simon
Guests Present: Earl Cogle, Curtis Smith
Bill Ramsey called the meeting to order at 7:11 PM.
Minutes:
(1) Don Orser did not have the September 21, 2004 minutes prepared and so they will be presented at the December 21, 2004 meeting for approval.
Treasurer’s Report: Randy Davis Reported.
(2) For the period September 21, 2004 through October 18, 2004: The opening balance total of money market and road maintenance was $22850.59, total deposits/interest was $832.76, expenditures were $2192.23, for a closing balance of $21491.12. The administrative fund remained unchanged at $3520.33.
Committee Reports:
Roads Committee: Fred Horning Reported.
(3) Earl Cogle has continued working on Long Leaf, Woodburn, Dey, Bottom Dollar and the parking area and has billed us for $1505.20.
Legal Committee: Bill Ramsey Reported.
(4) Bill has received a complaint of a “dog business” here in BRA. After some discussion, the Board decided not to take any action but will ask the person complaining to go to the proper Jefferson County Authorities. However, the BRACA will cooperate if their help is needed.
(5) Action will be initiated to collect 2002-2003 road fees totaling something like $22,547 against some 56 Blue Ridge Acres property owners.
(6) The issue of Pickering’s trailers was raised. Randy will write a letter for Bill to sign.
Architectural Review Committee: Don Orser Reported
(7) It was noted that Marilyn Pinson had started a new house on Red Bud.
(8) Orser had received an inquiry from the Health Department regarding Steven Shuck’s cabin (Section 10, Lot 58) and the issue of no well or septic.
(9) The BRACA has had no response from Mark Smith regarding the Persimmon Pear asphalt damage at the upper corner.
(10) Orser spoke to James Riner and was told that he plans to replant trees along the road but plans to leave the interior open along Country Club.
BRACA Web Site: No Report
(11) (It was noted that Art’s home was broken into and his laptop as well as other valuables stolen. His laptop had his BRACA website files on it.)
Old Business: None
New Business:
(12) Bill brought up the issue of mail delivery and will try to get more information so as to be able to tell folks something at the annual meeting.
(13) The meeting was adjourned at 8:28
Download the October 2004 meeting minutes as a pdf.
Posted on October 18, 2004
September 21, 2004
Meeting Minutes- September 2004
Minutes of Board of Directors Meeting
September 21, 2004
Board Members Absent: None
Guests Present: Earl Cogle, Curtis Smith, Ron Linton
Bill Ramsey called the meeting to order at 7:05 PM.
Minutes:
(1) Don Orser presented the minutes for the August 17, 2004 BRACA Board meeting and they were approved.
Treasurer’s Report: Elliot Simon.
(2) For the period August 17, 2004 through October 21, 2004: The opening balance total of money market and road maintenance was $24,303.99, total deposits/interest was $2636.62, expenditures were $4090.02, for a closing balance of $22,850.59. $10,000 was transferred from the money market account to the road maintenance account. The ending balance for the Administrative fund was $3520.33.
(3) In anticipation of compiling next year’s budget, Elliot noted that we had adhered fairly close to the 2004 budget as passed at the 2003 annual meeting.
(4) The issue of Leonard Erickson’s Estate was brought up as their road fees have been paid. Karen Small is taking care of the estate and it appears the BRA property has been sold to Randy Nelson at 725-9247(?). The physical address is 145 Woodburn and the BRA mail address is/was 298. Orser will confirm.
Committee Reports:
Roads Committee: Fred Horning Reported.
(5) Earl Cogle has installed three culverts on Sycamore and Persimmon Pear and performed additional work on these roads for a total of 12 ½ hours. The Board approved the payment of the $1485 billed to us by him. This includes something like 30 tons of gravel. Additional work is slated for Long Leaf and Red Bud.
(6) The Hendricks have asked BRACA to help pay for a culvert from Persimmon Pear onto their vacant lot adjacent to their residence. After some discussion, the Board voted to decline their request, primarily because the lot is unimproved and the Board does not want to start paying for culverts to vacant lots.
(7) There is still a considerable amount of gravel at the bottom of Pear Tree and Fred will try to retrieve and use elsewhere.
(8) The issue of getting contract commitments for snow removal was discussed without a final resolution.
(9) The hydraulic pump and motor for the Ford dump lift has been replaced at a cost of $1887. Shenandoah Sales was unable to separate them due to heavy corrosion.
Legal Committee: Bill Ramsey Reported.
(10) Bill brought up the issue of damage done to the roads by Waste Management. It was suggested that we have Pentoney write them a letter to them asking that they use smaller trucks or we will bill them for damage. Orser will take some pictures of damage done on Dey Drive.
Architectural Review Committee: Don Orser Reported
(11) The issue of the BRACA’s mailing address has come up in conjunction with the letter being given out to real estate professionals regarding. BRACA can’t use the Office physical address as that is used by the Club.
BRACA Web Site: Art Hanson Reported
(12) Art reported that he had been able to reserve braca.net as the official web site address, and noted that the BRACC’s web site address is BRA.org
(13) Art requested electronic media copies of year 2003 minutes and all the resolutions so they could be put up on the web site. Orser will provide.
Old Business:
(14) The issue of ATV’s in BRA was discussed and the need to put the wishes of the BRA Community on record at the November 13, 2004 Annual Meeting. Orser will work on a draft.
New Business:
(15) The issue of a travel trailer on/near Marianne Cook was brought up. As long as it is not being lived in, we can’t ask that it be removed.
(16) Elliot proposed a year 2005 budget and a lengthy discussion followed. After numerous questions asked of Elliot, the Board voted unanimously to approve his budget proposal for the November 13, 2004 annual meeting.
(17) Randy noted that the annual meeting packets need to go out sometime after October 10 and before the first of November.
(18) It was decided that the Board would meet informally at 7 PM on October 7, 2004 to go over the packet material drafts so Randy could proceed to make them up.
(19) The meeting was adjourned at 9:20
Download the September 2004 meeting minutes as a pdf.
Posted on September 21, 2004
August 17, 2004
Meeting Minutes - August 2004
Minutes of Board of Directors Meeting
August 17, 2004
Board Members Absent: None
Guests Present: James Riner, Art Hanson, Eddie Pauls
Bill Ramsey called the meeting to order at 7:05 PM.
Special Action by BRACCA Board:
Bill Ramsey requested that the BRACCA Board entertain a request by Mr. Riner prior to the normal agenda sequence and this was granted.
At issue is the need to remove a large dead elm tree, install a culvert and reroute the roadside ditch along Country Club Drive below where it intersects Sycamore Road adjacent to Mr. Riner’s residence on Lots 29-32, Section RC-1. After some discussion, it was unanimously approved that the BRACCA is to give a culvert and $50 to Mr. Riner in return for him r