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April 17, 2007
Meeting Minutes - April 2007
Minutes of Board of Directors Meeting
April 17, 2007
Members Absent: None
Guests Present: Amy Hartman, Freya Campbell, Charlie Hahn, and Ron Linton
Art Hanson called the meeting to order at 7:05 PM and presented the Agenda for the meeting.
Minutes:
1. The minutes from the March 20, 2007, meeting was presented. Motion to approve the minutes, as amended, made by Elliot and 2nd by James. Minutes approved.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending April 17, 2007: The total in the Money Market and Road Maintenance account is ___ and___ in the administrative account.
2. A check was presented for back road maintenance dues.
3. Art and Elliot met separately on the collections of back road dues. They went through the aging, and found approx. 50 people owe for more than 1 year. This will be turned over to Mr. Hampstead to file judgments. Another 75 homeowners owe for 1 year. A letter will be sent to these homeowners stating that if the dues are not paid, they will be referred to Mr. Hampstead for further legal action.
Committee Reports:
Roads Committee: James Riner Reported.
1. The Red Ford has been dewinterized. The plow, sander, and snow chains have been removed. The tailgate has been reinstalled and the fuel and fluids have been topped off.
2. Work has been completed on the lower end of Maple Ridge. It has been graded, 1 culvert installed, and the ditch work has been done. Still needs 1 more culvert installed and some more stone.
3. Work has been completed on the lower end of Birch Drive. Ditch work, grading, and adding stone has been done.
4. Work has been completed on Valmont. The washout at the lower end was filled in with stone.
5. The barn lot has been straightened up.
6. Took delivery of new culvert pipe. We need to start installing culverts to those who need them, for example, Rock Lane.
7. We need to order more cold patch.
8. Next major project needs to be Blue Ridge Loop and the upper side of Long Leaf Lane.
9. Need to get the trash at the barn cleaned up and need to get a light installed at the barn.
10. Presented invoices for aggregate.
11. An invoice was presented for work completed on the Community Club parking lot. Earlier agreement was that this would be invoiced separately, and the Civic would invoice the club for reimbursement.
12. Elliot mentioned that there has been possible harassment while road work was being performed. He asked what type of legal action could be taken. Art will clarify the laws to see if there is something we can do.
Legal Committee: Art Hanson Reported.
1. Elliot sent the retainer to Mr. Hampstead.
2. Art and Elliot will be meeting with Mr. Hampstead next week to discuss collections of road dues.
Architectural Committee: Art Hanson Reported.
1. Discussion on the porta-potty still located on Bottom Dollar Lane. Art stated that probably our only recourse is to file a law suit. A letter should be written to the homeowner. Bill suggested speaking with Mr. Hampstead.
2. While speaking with Mr. Hampstead, should probably also find out about the trailers on Woodburn Ln.
Old Business:
1. Discussion from last meeting on the sale of the tractor – 2 offers were received: one from James Riner for $400 and one from Bill King for $400. It was decided to accept the offer from James, since his was the first offer at this amount.
2. The Southern States credit account form will be sent out.
New Business:
1. Mr. Linton discussed that he understands that work will be starting on Blue Ridge Loop and that this will affect his request to order gravel and be reimbursed. He stated that the road may not need that much gravel. He is to let James know how much gravel will be needed, and it will be delivered to the barn, and James can deliver.
2. Discussion on the meeting date and time. Bill made a motion to move the meeting to the 3rd Tuesday each month, James 2nd. Motion passed, monthly meetings will now be on the 3rd Tuesday each month at 7:00 PM.
3. Art reminded everyone that May 5 is Community Clean Up Day. Areas to be addressed: pool, tennis court, postal station, bulletin board, plantings, etc. He is looking for volunteers. Someone suggested that they do something with the birds building nests at the postal station.
4. Art asked how much was the delivery charge from the quarry for gravel? James let him know that is was 4.75 per ton.
Elliot made motion to adjourn the meeting, seconded by Bill. The meeting was adjourned at 8:40 PM.
Respectively Submitted,
_____/s/____________
Kelly Riner, Secretary
Approved, as amended, by vote of the BRACA Board this 15th day of May, 2007.
____________________
Art Hanson, President
Approved as ammended by the board on 15 May 2007
Download the April 2007 meeting minutes as a pdf.
Posted on April 17, 2007