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April 11, 2006
Meeting Minutes - April 2006
Minutes of Board of Directors Meeting
April 11, 2006
Board Members Absent: Elliot Simon (who joined by phone).
Guests Present: Freya Campbell, Isabelle Simon, Curtis Smith, George Moxley, Charles Hahn, Charley Raley, Ron Linton, and John Kane.
Bill Ramsey called the meeting to order at 7:05 PM.
Minutes:
1. The minutes from the March 14, 2006 meeting were presented. Isabelle Simon notated an error was presented at the last meeting on the Administrative Fund amount. Kelly Riner will correct and submit to Art for publication to the website. Motion to approve the minutes, as amended, made by Art Hanson and 2nd by Don Orser.
Treasurer’s Report: Elliot Simon Reported:
1. For the period ending April 11, 2006:
2. The old vehicles no longer owned by BRACA have been removed from the insurance policy. We will be getting a refund for the amounts paid for these vehicles.
3. Liens are still working. The aging has decreased by a considerable amount.
4. Discussion on creating a petty cash fund. Will be discussed under new business.
5. Beginning in May 2006, late charges will be added to all accounts that have not been paid. Will be re-invoicing later this year.
Committee Reports:
Roads Committee: Art Hanson Reported.
1. James Riner and Charlie Hahn have been busy working on the roads that needed the most attention. These include: Country Club Road going down to the River (need to finish at the bottom); Woodburn Lane; Persimmon Pear; Lamotte; Red Bud Loop; and Sycamore Road.
2. James Riner presented 2 checks from homeowners that had culverts installed at their driveways.
3. Art Hanson presented invoices for contract labor.
4. Next on the agenda for roadwork: Long Leaf (there is severe damage to the road); Riverview; then Dey Drive starting at Country Club (potholes are extremely bad).
5. The grading, stone, and ditch work is working out very well. Homeowners are happy with the work that has been completed thus far.
6. There is remaining work that needs to be done on Woodburn Lane.
7. There is an agreement in place with Mr. Linton – agreement was for $1500 worth of gravel to be placed on the road but labor will be at Mr. Linton’s expense. Before work can be performed, a tree needs to be removed so that ditches can be put in place. Charlie Hahn will go over Riverview with the grader and will make sure the road is ready for gravel.
8. Discussion on the cost of paying for the grader work. Don Orser, owner of the grader, has proposed a price of $60 per hour and that includes the cost of the driver. Art Hanson has checked out pricing and feels this is a very fair price to pay. Don Orser will present an invoice to Isabelle for payment of work performed. Bill Ramsey asked Don Orser to submit a proposal of the cost to the board. Motion was made to accept Don’s price of $60/hr. by Art Hanson and seconded by James Riner. Motion was passed.
9. Discussion that now is the right time to be performing work on the roads. Need to come up with some ideas for budgeting the work that needs to be completed. Out of the road budget, $10,000 has already been spent; will need another $10,000 for the priority work, then will need to limit work to make the budgeted money last until the end of the year.
10. Repairs need to be made to the Red Ford. Estimate from the local Ford Dealership was $2,500 to replace the entire brake system, master cylinder, fuel tank leak, and turbo system repair.
11. Don made a resolution for Art to supervise repairs to the truck to keep the truck in working order. Seconded by James, resolution passed.
12. Freya Campbell stated that her road (Blue Ridge Loop) is in need of repair. James and Charlie will look at.
Legal Committee: Bill Ramsey Reported.
1. Continuing to pursue filing liens on those in arrears.
2. Scott Henry still owes outstanding road maintenance. Mr. Henry stated that a check had been sent but has not yet been received.
3. New owner of the Russell property is supposed to be paying the arrears.
4. The Kerner property has new owners. There is still outstanding road maintenance owed on this as well.
5. Mr. Klimes has spoken with the Jefferson County Health Department regarding his property not perking on several occasions. Mr. Klimes told the health department that Bill Ramsey told Mr. Klimes about the property not perking and now the health department is harassing Mr. Ramsey. Mr. Ramsey never told Mr. Klimes this and needs to get this cleared up with Mr. Klimes.
6. BRACA has received a letter from Mr. Hampstead (lawyer) regarding the lien statue of limitations getting ready to expire (they have reached their 10 year limit). Board decided not to pursue extending.
Architectural Review Committee: Don Order Reported.
1. 2 more houses went up for sale. Both are current in their road maintenance.
2. Discussion on the porta-potty at the house on Bottom Dollar. Don talked to the owner who is in the process of installing a waterless toilet. She is awaiting the permit.
3. Discussion on the official address of BRACA. We have currently been using 1003 Country Club Drive (which we got from Randy Davis). The 911 addressing system has us as 2300 Persimmon Pear Suite #B. Need clarification.
4. Guest, Mr. Moxley, asked the board if a homeowner could build a dirt bike dirt track on their property and let people come in to ride. Don thinks that if enough people are in support of not having it they could be stopped.
Old Business:
1. Discussion on barn cleanup. Coty’s has been called to come pick up the junk but has not done so yet. James may have someone who will haul it away.
2. Discussion on ATV’s Art has a sample of a petition from Eastland when they petitioned the County Commission. There are enforcement laws in the county on the use of ATV’s. There is nothing in the covenants regarding ATV usage. In order to change the covenant, we need 69% of the owners approving. Art made a motion to form an ATV committee and to be appointed the Chairman of the ATV Committee. Bill can appoint anyone on a committee. Mr. Moxley agreed to serve on this committee as well.
3. There is a “cut through” on Woodburn Place from Keyes Ferry Acres that is being used by ATV’s. Art would like James to block off. Don volunteered to look at this area.
New Business:
1. Discussion on speeding cars. Bill Ramsey stated a possible solution is speed bumps. No motions made at this time.
2. Don made a proposal to post the road maintenance list of homeowners on the BRACA website. Motion was made by Bill and seconded by James. Art will post on the website.
3. Discussion on creating a petty cash fund. What would be a reasonable amount? It was decided $100 would be good. Motion was made by James, and seconded by Don to create the petty cash fund.
4. BRACC clean up day is 4/29/06. Don Orser donated $100 towards the clean up effort.
James Riner made motion to end the meeting, seconded by Don Orser. The meeting was adjourned at 9:10 PM.
Approved by the board on 14 March 2006
Download the April 2006 meeting minutes as a pdf.
Posted on April 11, 2006
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