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December 21, 2004
Meeting Minutes - December 2004
Minutes of Board of Directors Meeting
December 21, 2004
Board Members Absent: Randy Davis
Guests Present: Earl Cogle, Hilary Cooley, Roger Pickering, Mike Schmidt, Chuck Pinson
Bill Ramsey called the meeting to order at 7:20 PM.
Minutes:
(1) The BRACA minutes for September 21, 2004 were approved.
(2) The BRACA minutes for October 18, 2004 were approved with the word “tree” replaced by “asphalt”, correcting a typographical error referring to the asphalt damage to Persimmon Pear Lane in item (9).
(3) The BRACA Board recognized and welcomed newly elected directors Hilary Cooley and Earl Cogle.
(4) After a brief discussion, the Board voted to continue its Board Officers and Committee Chairmen as they existed with the exception that Hilary Cooley would take over as Secretary. The Officers and Committee Chairmen are:
President: Bill Ramsey
Vice President: Fred Horning
Secretary: Hilary Cooley
Treasurer: Elliot Simon
Assistant Treasurer: Randy Davis
Roads: Fred Horning
Architectural Review: Don Orser
Legal Committee: Bill Ramsey
Hilary expressed the need for a computer for doing the minutes. Guest Mike Schmidt and Orser agreed to help provide a computer and printer.
(5) By unanimous agreement of the Board, the regular time for BRACA Board meetings was changed from 7 PM on the third Tuesday of the month to 7 PM on the second Tuesday of the month.
Treasurer’s Report: Elliot Simon Reported.
(6) For the period October 20, 2004 through December 21, 2004: The opening balance total of money market and road maintenance was $21491.12, total deposits/interest were $21,38.85, expenditures were $7,797.68, for a closing balance of $15,832.29. The administrative fund is $2,279.66 after (mostly) annual meeting mailing expenses of $1265.67. Accounts receivable (uncollected road fees) are $21,002.94.
(7) Elliot reported that billing under the new fee schedule will be about $65K, and expects to post the billing about January 2, 2005.
(8) Garren Klimes has requested a payoff for his arrears road fees and has indicated he wishes to get caught up.
Committee Reports:
Roads Committee: Fred Horning Reported.
(9) Earl Cogle has continued working on Lipka Way and Maple Ridge with something like 18 tons of gravel spread.
(10) Fred reported that the Ford plow truck has been checked out and the plow put on and is ready to plow snow.
Legal Committee: Bill Ramsey Reported.
(11) The issue of the two trailers on the Pickering property was discussed at some length, as both trailers are still on the property. The BRACA sent out a certified letter to Pickering and both Roger Pickering and Mike Schmidt have responded in person at this Board meeting. Mike Schmidt stated that he is doing major repairs to the interior, including major septic tank and field modifications. Because of the wet weather, bad road etc., they have had a number of problems getting the project completed.
Agreement was reached that the trailer closest to the house will be moved out by April 1, 2005. It was also understood that the second trailer was to be used as a camping trailer elsewhere only and not to be a residence within Blue Ridge Acres.
(12) We have had no answer as of this time to the letter the BRACA sent Waste Management.
Architectural Review Committee: Don Orser Reported
(13) The sale of Earl Williams’ residence was noted.
(14) Orser has updated and had Bill sign the letter being given out to real estate and closing agents giving the new annual road fees
(15) Orser spoke in person with Lee Scanlan regarding her plans for the dilapidated cabin she owns on Dey Drive and for which her road fees are still in arrears. She indicated she was going to list it with a real estate agent for something like $49K and understood and agreed she would have to pay the back fees at closing. Orser obtained her cell phone number.
BRACA Web Site: Elliot Reported
(16) Elliot noted that he had reserved the domain name “BRA.net” and not Art Hanson as stated in the minutes.
Old Business:
(17) Orser had Bill sign the corrected November 15, 2003 Annual Meeting minutes wherein responsibility for the postal station maintenance had been incorrectly reported.
(18) Orser had prepared a document certifying the ATV resolution passed at the annual 2004 meeting which he had Bill sign. The ATV petition to the County Commission now needs to be finished.
New Business:
(19) Bill Ramsey stated that Peter Diller was voluntarily painting the mailboxes and thought the BRACA should at least pay for the paint, and the BRACA Board at that point voted to do pay for the paint.
(20) Earl Cogle agreed to take down the old wind break fence behind the postal station.
(21) The issue of house numbers was brought up and it was stated that under the 911 rules, every house needed to be marked with its physical address, and if further than 50 feet from the road, also indicated at the driveway entrance. At some point the County will begin giving out fines on houses that do not comply.
(22) It was noted that the new owner of Lipka’s house on Lipka Way has had problems with the water and other problems to the extent that the new owner may have abandoned the house.
(23) The meeting was adjourned at 8:58
Posted on December 21, 2004