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September 21, 2004
Meeting Minutes- September 2004
Minutes of Board of Directors Meeting
September 21, 2004
Board Members Absent: None
Guests Present: Earl Cogle, Curtis Smith, Ron Linton
Bill Ramsey called the meeting to order at 7:05 PM.
Minutes:
(1) Don Orser presented the minutes for the August 17, 2004 BRACA Board meeting and they were approved.
Treasurer’s Report: Elliot Simon.
(2) For the period August 17, 2004 through October 21, 2004: The opening balance total of money market and road maintenance was $24,303.99, total deposits/interest was $2636.62, expenditures were $4090.02, for a closing balance of $22,850.59. $10,000 was transferred from the money market account to the road maintenance account. The ending balance for the Administrative fund was $3520.33.
(3) In anticipation of compiling next year’s budget, Elliot noted that we had adhered fairly close to the 2004 budget as passed at the 2003 annual meeting.
(4) The issue of Leonard Erickson’s Estate was brought up as their road fees have been paid. Karen Small is taking care of the estate and it appears the BRA property has been sold to Randy Nelson at 725-9247(?). The physical address is 145 Woodburn and the BRA mail address is/was 298. Orser will confirm.
Committee Reports:
Roads Committee: Fred Horning Reported.
(5) Earl Cogle has installed three culverts on Sycamore and Persimmon Pear and performed additional work on these roads for a total of 12 ½ hours. The Board approved the payment of the $1485 billed to us by him. This includes something like 30 tons of gravel. Additional work is slated for Long Leaf and Red Bud.
(6) The Hendricks have asked BRACA to help pay for a culvert from Persimmon Pear onto their vacant lot adjacent to their residence. After some discussion, the Board voted to decline their request, primarily because the lot is unimproved and the Board does not want to start paying for culverts to vacant lots.
(7) There is still a considerable amount of gravel at the bottom of Pear Tree and Fred will try to retrieve and use elsewhere.
(8) The issue of getting contract commitments for snow removal was discussed without a final resolution.
(9) The hydraulic pump and motor for the Ford dump lift has been replaced at a cost of $1887. Shenandoah Sales was unable to separate them due to heavy corrosion.
Legal Committee: Bill Ramsey Reported.
(10) Bill brought up the issue of damage done to the roads by Waste Management. It was suggested that we have Pentoney write them a letter to them asking that they use smaller trucks or we will bill them for damage. Orser will take some pictures of damage done on Dey Drive.
Architectural Review Committee: Don Orser Reported
(11) The issue of the BRACA’s mailing address has come up in conjunction with the letter being given out to real estate professionals regarding. BRACA can’t use the Office physical address as that is used by the Club.
BRACA Web Site: Art Hanson Reported
(12) Art reported that he had been able to reserve braca.net as the official web site address, and noted that the BRACC’s web site address is BRA.org
(13) Art requested electronic media copies of year 2003 minutes and all the resolutions so they could be put up on the web site. Orser will provide.
Old Business:
(14) The issue of ATV’s in BRA was discussed and the need to put the wishes of the BRA Community on record at the November 13, 2004 Annual Meeting. Orser will work on a draft.
New Business:
(15) The issue of a travel trailer on/near Marianne Cook was brought up. As long as it is not being lived in, we can’t ask that it be removed.
(16) Elliot proposed a year 2005 budget and a lengthy discussion followed. After numerous questions asked of Elliot, the Board voted unanimously to approve his budget proposal for the November 13, 2004 annual meeting.
(17) Randy noted that the annual meeting packets need to go out sometime after October 10 and before the first of November.
(18) It was decided that the Board would meet informally at 7 PM on October 7, 2004 to go over the packet material drafts so Randy could proceed to make them up.
(19) The meeting was adjourned at 9:20
Posted on September 21, 2004