« Meeting Minutes - January 2004 | Main | Meeting Minutes - March 2004 »
February 17, 2004
Meeting Minutes - February 2004
Minutes of Board of Directors Meeting
February 17, 2004
Board Members Absent: Elliot Simon
Guests Present: Ron Linton, Curtis Smith
Bill Ramsey called the meeting to order at 7:10 PM.
Minutes:
(1) Don Orser presented the minutes for the January 20, 2004 BRACA Board meeting and they were approved.
Treasurer’s Report:
(1) Elliot Simon was absent but he made his report available to the Board for the period January 21, 2000 through February 27, 2004: Expenses were $ 2492.11 leaving a combined money market and checking account balance as of this date of $44,691. The Administrative Fund income was $421 from voluntary memberships and contributions and a total of $169.03 was spent (Postmaster) for a current balance of $3857.43.
(2) The 2004 road fee billing was $54,000 and as of this date $21,986.56 has come in.
(3) Total accounts receivable is currently $57,483.95 with $20,364.25 from prior years.
(4) Virginia Ramsey’s estate owes approximately $324. Larry and Virginia Holder’s residence is up for foreclosure. Orser will look into and attend auction if need be as they owe approximately $2066.38 through 2004 billing.
Committee Reports:
Roads Committee: Fred Horning Reported.
(5) Crushed stone and dust has been put down on iced roads as needed.
(6) Tags have expired on one ton truck.
(7) Thanks to Angelo Masten, who welded the snow plow and truck frame, we did not have to purchase a new plow at this time. T H A N K S A N G E L O !
(8) The BRACA still has the four-spring plow that was originally on the 1974 Dodge. This is a better plow than the Western that is currently on the one ton, but we will have to find a truck plow frame to adapt to our truck.
(9) The issue of finding an acceptable paving contractor was discussed and Fred Horning is actively pursuing, as we must do something shortly.
Legal Committee: Bill Ramsey reported.
(10) The issue of the Pickering’s trailer was discussed. There has been some progress with the skirting removed but still more needs to be done to get the trailers down on the ground.
(11) Perinis arrears situation is still outstanding. Don Orser and Randy Davis will look into. Need to find copies of court filings and final disposition.
(12) Lipka stated that Blue Ridge Circle had two piles of logs in the right-of-way, which kept the snowplow from turning around. Orser will look into.
(13) Randy Davis indicated that we need to get an updated list of in arrears accounts for Peter Pentony. The Board has previously voted to pursue action against Lee Scanlan and more generally, accounts which exceed $1000 owed the BRACA.
Architectural Review Committee: Don Orser Reported
(14) A written report (see attached) dated February 17, 2004 was submitted. (See attached.)
Old Business:
(15) Randy Davis and Don have yet to take an inventory of where culverts are needed and report.
(16) The need for writing a generic letter to attorneys who do real estate closings in Charles town addressing the issue of their need to contact the BRACA to insure the payment of road fees owed was touched on. (Orser has agreed to do and has an incomplete draft.)
New Business:
(17) The possibility of a new day and time for BRACA Board meetings was discussed but no change was made.
(18) Walter Lipka mentioned he thought the Office roof was deteriorated and that BRACA records might be safer somewhere else, but this was not shared by a majority of the Board which agreed to leave them at the office.
(19) The BRACA Board by unanimous vote, voted to keep the current BRACA Officers for the year 2004.
(20) The meeting adjourned at 8:25 PM.
Respectively Submitted,
/S/__________________________
Don J. Orser, Secretary
Approved, as amended, by vote of BRACA Board this 16th day of March 2004.
/S/_________________________
Bill Ramsey, President
Posted on February 17, 2004