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August 25, 2001
Matching Funds Resolution
BLUE RIDGE ACRES CIVIC ASSOCIATION, INC.
96 Blue Ridge Acres
Harpers Ferry, West Virginia 25425
At the Blue Ridge Acres Civic Association (BRACA) Board meeting held September 25, 2001, the following resolution was adopted by a majority of the Board of Directors present:
BRACA ROAD MAINTENANCE
MATCHING FUNDS PROGRAM
Based upon the need for making our financial resources go as far as possible and to encourage participation by BRA residents in the maintenance of our roads, BE IT RESOLVED that the Blue Ridge Acres Civic Association Inc. (BRACA) establishes an ongoing policy of matching funds with residents wherein the BRACA will authorize the partial reimbursement of funds expended for road improvement by any resident in good standing. More specifically, the reimbursement is to operate under the following guidelines:
1. A plan or description of the proposed work and/or material together with an estimate as to its cost must be presented to the BRACA Board before work commencement. Written plans and cost will be given precedence over verbally described plans.
2. Only work performed on BRACA owned roads is to be considered for reimbursement. Work performed on private drives, for example, is excluded.
3. Labor performed by the resident proposer is not reimbursable.
4. The Board must approve the work by a vote of record together with a maximum reimbursement amount, nominally half the expected cost, although more or less than half is also possible at the Boards discretion. A written memorandum authorizing the work together with a deadline for its completion is to be sent to the resident proposer.
5. Any work performed by a contractor in executing the project is performed under a contract to the resident proposer and not with the BRACA.
6. Reimbursement to the resident proposer is to occur at the completion of the entire work project, as determined by the Chairman of the Roads Committee, with payment to be made to the resident proposer only after all incurred costs have been paid for by the resident proposer.
7. Work examples include but are not limited to culvert installations to existing driveways, paving, road ditch hydro-seeding etc. Capitol improvement projects will be given precedence over maintenance of existing roadways.
8. Agreement to any proposal is at the discretion of the BRACA and is subject to availability of funds.
So enter it into the records of the Blue Ridge Acres Civic Association this ____ day of September 2001.
____________________________ ___________________________
Randy Davis
BRACA President BRACA Secretary
Posted on August 25, 2001